SG monthly call 24 July 2020


  • Chris Awre
  • Carolyn Caizzi
  • Jon Dunn  (Chair)
  • Hannah Frost
  • Kevin Kochanski
  • Rosalyn Metz 
  • Robin Ruggaber
  • Simeon Warner
  • John Weise
  • Richard Green

New Steering members for 2020-2023

  • Esmé Cowles
  • Brian McBride
  • Alicia Morris


  1. Welcome to the newcomers

  2. Changes to the agenda

  3. Status checks
    1. Community Manager (CM) appointment
      The search committee has a shortlist of candidates to undergo 'phone screening' in early August chosen from 37 seriously considered from 100+ applications.  
    2. Technology co-ordinator
    3. Connect 2020 on-line
      1. Platform - Zoom Webinar via Indiana University
        Available for the plenary and three days of presentations plus practice sessions.
      2. Keynote speaker - Torsten Reimer (British Library)
      3. Call for proposals now open
        Some concern that we should make clear the proposed mechanism for dealing with the 'poster session' as a traditional poster format may not be the best for use on tablet and PC screens.
      4. "T-shirt" Design in the works
        Social distancing theme.  Will probably be made available so that people can have it put on t-shirts, mugs etc themselves.  Thanks to Stanford for the work involved and funding the design process.
    4. 2020 fundraising
      Spring/summer 2020 income is being tracked closely and the team will follow up with non-payers in August/September (as in past years).  Of those Partners who have so far contributed, two have given more than the Contribution Model recommendation, three have given less.
      Fundraising team is in the early stages of considering a possible grant application to IMLS to "corral all the good things happening and bring them back into core code".  We note that Ford and Sloan have put out an RSP around digital infrastructure. 
    5. Debrief from Partner call 07/10
      1. Code of Conduct
        No objections from Partners to moving forward with engaging professional assistance for the re-write.  
      2. Roadmap Council (RC)
        The Community does have issues with engaging resources especially around Hyrax.  A Community Manager should help as will a Hyrax PO in post again.  They should be able to identify what needs to be corralled and to help.  Goal of RC's new process is to avoid multiple, duplicated efforts and to allow institutions to add in even "vague ideas".  Wiki pages also need "Already done" as an option.  
    6. Hyrax Maintenance Working Group status?
      The charter is being updated as a first stage in revitalizing the group.
    7. Anything for next Partner call? (standing item)
      FYI:  Hope to have a talk on the GWU ISIS files site.

  4. Steering Group elections 2020
    1. Note the election of Kevin Kochanski to the late Julie Allinson's seat and of Esmé Cowles, Brian McBride and Alicia Morris to the three-year seats.
    2. Non participants
      The Covid-19 pandemic may have been behind some of the non-participation (voting contacts snowed under with other matters). 

  5. Marketing 
    1. Brief discussion of marketing opportunities and finance procedures for the Marketing WG.

  6. The Julie Allinson Award
    1. Steering has said that there should be some sort of award in memory of Julie.  How do we proceed with that?
      Deferred for a detailed discussion next call.

  7. Arrangements for Steering Group members standing down
    1. Access to Steering email list, wiki, Slack and DropBox
      To be maintained until the end of October 2020.
    2. Thanks and best wishes!

  8. Date of next call
    1. Friday 28th August 0800 PDT, 1100 EDT, 1600 BST
    2. Continue with pattern of fourth Friday calls.