2024-02-15 Board Meeting Agenda & Minutes

Owned by Heather Greer Klein
Feb 15, 2024
2 min read

Attendees

@Karen Cariani

@Jeremy Friesen

@Kirsten Leonard

@Kate Lynch

@Alicia Morris

@Robin Ruggaber

@david.schober

@tamsin woo - regrets

Ex-officio:

@Heather Greer Klein

@Esmé Cowles

Agenda

  1. Changes to the agenda

  2. Filling Board roles: Treasurer, Finance sub-committee members, Chair, Vice Chair

    1. David is Chair

    2. Vice Chair - thank you Kate!

    3. Alicia is Treasurer

  3. Special election

    1. Deadline is tomorrow, but can extend it

  4. Annual Bylaw review/Partner Dues

    1. No changes to Bylaws identified

    2. Determine dues increase amount, take to Partners as a discussion/feedback item, not a vote because no change needed to the bylaws

  5. Partner meeting agenda

    1. RSVPs - 14 in person, 5 virtual so far; March 8th deadline

    2. Agenda - finalized agenda and added leaders to conversation items

    3. Heather will send to the Partners

  6. Call for Hyrax PO and Tech Lead/Hyku PO and tech lead proposals

    1. Reviewed with Daniel and Rebecca, ready to go out today with Board approval

    2. Mentions potential for reimbursement for either position to take it over 25% FTE; is this needed for the next two years of these roles? Do we need to experiment with going back to the level of institutional support only? We need to be able to cover the cost and not be in a deficit, if this is the way to best way to ensure volunteers have enough time allocated to fulfill the role.

    3. What did we see as the advantages? When else have we seen spikes in contribution? Working in person together creates a lot of energy, so potential for in person Developer Congresses to boost contributions. For example, travel scholarships for a Dev Congress. Can talk about this at Spring meeting

    4. What is the workload the Partners see for these roles in 2024-2026?

    5. Hyku group wants to figure out how to have both roles for Hyku as well; on agenda for Spring meeting.

  7. Connect 2024 & 2025 Locations

    1. Will discuss at Partner Meeting

    2. COLMEX submitted for 2024; some institutions may need extra notice for international travel, so need to discuss that aspect at Partners, but COLMEX is happy to host us!

    3. Heather will poll the community about attendance to an international location

    4. One potential other option for 2024 might submit before Spring meeting

    5. University of Pittsburgh could do 2025, but can’t confirm until early fall (renovations)

    6. Plan B would be virtual Connect, but with regional meetings

  8. Other Updates

    1. BrowserStack OSS license

    2. Virtual Connect committee is great, kick off next week

    3. Invoicing 2023 - invoicing 2024 kick off soon

    4. Potential Partner updates

      1. Benefits of Partnership page on the list of additions for the website

    5. CircleCI to Actions work

  9. Date of next Board meeting: In person March 21st