Samvera Board call notes 24th March 2023

Owned by Heather Greer Klein
Apr 03, 2023
2 min read

 

Attendees

@Esmé Cowles

@Jeremy Friesen

@Harriett Green

@Jessica Hilt

@Kirsten Leonard

@Brian McBride - regrets

@Alicia M. Morris

@david.schober

Ex-officio:

@Heather Greer Klein - regrets

@Carolyn Caizzi

Agenda

  1. Changes to the agenda

  2. Partners meeting debrief

    1. Plus:

      1. Lots of feedback that in person was valuable

      2. Good, frank discussions.

    2. Delta:

      1. More breaks, time for side conversations

      2. How do we have more discussions on more (non-Hyrax) topics? Can we get more overviews of what decisions and directions Partners are making?

      3. What are we missing by only having some of these conversations with Partners. Hyrax Implementer Summit? Day 1 of IIIF is an outreach day, and that could be a good model for a Samvera event. The next day could be for implementers.

      4. Maybe we could offer members a tenant in repo.samvera.org, good way for very small orgs to get started.

    3. Ideas for future Partner calls:

      1. Instead of demos some months, could someone facilitate a conversation topic that we share ahead of time, with some folks who agree to speak on it ahead of time (2-3?) Controlled digital lending might be a good option to start

  3. Partner meeting discussions, next steps (notes from meeting)

    1. Valkyrization completion

      1. Can we support sprints to complete the work?

      2. Lots of people can support this work (Rob, tamsin, etc.) but need a lead institution who wants to do this.

      3. Sprints are being organized for May/June, board can probably see how that develops and what we need to do.

      4. We could also use the Samvera Repository as a test case for upgrading

        1. Jeremy will consult with SoftServ folks on this

        2. Jessica will make sure Daniel and Rebekah are in the conversation about the sprint planning

    2. Code Contributions to Hyrax Code

      1. How to structure community to be more inclusive

      2. Also how do we structure SamveraConnect to promote engagement?

    3. How to Support Sustainable Community Development Work

    4. Accessibility documentation for community projects

    5. consulting / contracting / vendors and the Samvera space

      1. Concerning to have things be so dire for vendors

      2. Is the complexity and cost a big factor in deterring potential adopters?

      3. Is building in support/troubleshooting and variability of development timelines a big problem?

      4. Potential 1:1 between Rob and the Board before next meeting on 4/28 to talk in detail, Kirsten will reach out to Rob to confirm and send calendar invitation

  4. Board Special Election

    1. Message to the community thanking Rosy – finalize, send from Board chair on Monday or Tuesday

    2. Additional member of finance subcommittee

    3. Special Election timeline? Want to overlap with next Partner meeting:

      1. Call for nominations out on April 3, close on April 17th

      2. Voting opens May 1, closes May 15th

      3. Board approves this timeline.

  5. Connect 2023 hotel contract

    1. Contract is with OASIS attorney, requested it be reviewed before the finance subcommittee meeting on April 7th

  6. Other Updates

    1. nurax transition

    2. Website transition

    3. Invoicing 2023

    4. Connect and Virtual Connect

    5. Maintenance pledges

Date of next Board meeting: April 28th; targeting March 31 for special meeting w/Rob from SoftServ