Samvera Board call notes 24th February 2023

Owned by Heather Greer Klein
Feb 27, 2023
3 min read

 

Attendees

@Esmé Cowles

Regrets @Jeremy Friesen

@Harriett Green

@Jessica Hilt

@Kirsten Leonard

@Brian McBride

@Rosalyn Metz

@Alicia M. Morris

@david.schober

Ex-officio:

@Heather Greer Klein

@Carolyn Caizzi

Agenda

  1. Discussion with IU to shape Partner Meeting Hyrax discussion

    1. Looking for ideas to structure the conversation about resourcing for Hyrax so we can move forward. The good news is we have good maintenance now; bad news is we have lost some individuals who did a high amount of feature development

    2. Suggestion that after the Partners meeting scheduling a virtual Hyrax resourcing meeting to include anyone using Hyrax/Hyku to discuss resourcing, finishing Valkyrization, work to do once Valkyrization beta is released (Bulkrax, Fedora 6, etc)

    3. How are we counting commits to share that information? Esme has a script for the commits used in the last two years. Want to be more consistent about collecting and understanding who contributes to Hyrax, Hyku, Avalon

    4. Community Leadership/staffing WG will need that information in order to determine needs

    5. Getting good data is challenging across Open Source; want to have a structure for ongoing assessment

    6. Work after Valkyrization (Bulkrax, Fedora 6 work) will be easier to get interest in, will be easier work to do

    7. https://openhub.net/p/samvera

    8. https://openhub.net/p/samvera-labs

    9. https://docs.google.com/document/d/1YbQW8TShk9GG1QlxRVnS4MJ4XRXjzg18TyqonensoPs/edit?usp=sharing used for Surfliner; might be helpful for community discussions

  2. Partner meeting agenda finalization

    2. Partner Meeting RSVP status

  3. Retreat actions status check-in

    1. Vice-Chair election

    2. Heather will get the Concentra contract signed

    3. Get a preliminary agenda out soon to Partners by February meeting - Jeremy will work on agenda, recruit others in community to help, Rosalyn will send an email call

    4. Connect to Sloan foundation? - Heather will get a meeting for Rosalyn/Esme/Heather after the Partner meeting (April). Want to learn what sorts of things they are doing

    5. Samvera community meeting or break-out session at Code4Lib - Heather and Esmé

    6. Outreach to DCE after nurax transition

    7. Heather will send an annual report draft next week In April when financials are finalized

    8. Heather will talk to Daniel, IU about extending the tech lead reimbursement contract through July 2024. Will also encourage a Virtual Connect presentation about managing the work so far

    9. Kirsten will start the charter for a working group to examine the volunteer vs reimbursement vs employee needs and sustainability options

      1. Board members to comment and review, making sure scope is clear

      2. Kirsten to lead discussion and clarify scope and issues at Partners - get feedback and recruit volunteers

    10. Hyrax technical analysis goal: Heather to talk to Daniel about this Board request for his time.

    11. Heather to make doc for Board to suggest names about whom to interview for gathering information about implementers, former community members, David will help

    12. Jessica will get charter going for End User documentation

    13. Heather will start a charter for the Cloud Deployment Working Group and get volunteers to lead it

    14. Heather will bring dreams 3 and 4 to the Roadmaps Alignment Group

    15. Heather will work on getting the dreams into easier to discuss format, bring to outreach group and to other community groups

  4. Other Updates

    1. nurax transition – Daniel working with Michael Klein

    2. Website transition - meeting with Adam today to work out DNS issue, make switchover

    3. Pre-invoicing letter going out to Partners March 1st

    4. Connect and Virtual Connect

      1. Virtual Connect committee started, CFP out in mid-March and registration in mid-April

        1. Will use Eventbrite free option with a volunteer institution to webinar account

      2. Connect: Concentra contract signed, working on hotel contract

        1. Hotel rate is $219 per night plus 16% taxes/fees

    5. Maintenance pledges

      1. New pledge brings us to 4 institutions, 1,845 hours (almost 50% to goal)

    6. Next Dev congress – likely week of May 22nd

Date of next Board meeting: March 24th