SG monthly call 22 February 2019

Attendees

• • Julie Allinson
  • Chris Awre(apologies)
  • Carolyn Caizzi
  • Jon Dunn  (Chair-Elect)
  • Mike Giarlo (apologies)
  • Richard Green  (Chair)
  • Rosalyn Metz
  • Robin Ruggaber
  • John Weise (apologies)

1. Changes to Agenda
   
   
2. Group status checks
   1. Partner call
      1. There were no matters arising from the Partner call
   2. Updates
      1. SG received updates on the work of the Fundraising WG and the Phase 2 Contribution Model WG
         
         
3. Other status checks (mainly a checklist for tracking purposes)
   1. Updates were received about:
      1. Changes to the Samvera wiki's Community Structure page - these changes to the "Partners" section were approved and will be implemented
      2. A formal GDPR statement for Samvera - in progress
      3. Samvera 2018 Annual Report - in progress
      4. Changes to the Samvera Partners' Memorandum of Understanding to reflect the new governance structure - in progress, awaiting legal approval
      5. Partner changes: Alberta has withdrawn from Partnership (taking a different technical direction) and two new Partners are pending.
      6. SG contribution to April Partner meeting
      7. Finding a "backup" fiscal sponsor in case DuraSpace could no longer continue in this role - in progress
      8. Proposals from URI Selection WG - awaiting further information from URI WG
      9. Potential website updates - in progress
      10. Creating an up-to-date list of active WGs and IGs - in progress
      11. Role description for a potential Community Manager position - under discussion
      12. Ensuring continuity and knowledge transfer in Samvera's Community provision - under discussion
      13. Possible offer of host for Connect 2021 - to be pursued
          
          
4. Possible change to Steering Group Bylaws for 2019/2020
   1. Propose wording to make it clear that 2/3 of active Partners must cast a vote in any election to Steering in order for the process to be valid.
      
      
5. Possible repository for Samvera Connect presentations etc
   1. Generally agreed to be a good idea.  Further discussion about possible ways to do this.  
      
      
6. Samvera accounts for 2018
   1. Brief discussion of the accounts to be presented in the 2018 Annual Report
      
      
7. Request to contribute to a survey on "Mapping Scholarly Infrastructure"
   1. We will take part in this survey albeit very long and detailed
      
      
8. Date of next call
   1. Friday 22 March