SG monthly call 24 April 2020


  • Julie Allinson
  • Chris Awre
  • Carolyn Caizzi
  • Jon Dunn  (Chair)
  • Hannah Frost
  • Rosalyn Metz 
  • Robin Ruggaber
  • Simeon Warner
  • John Weise
  • Richard Green

  1. Changes to the agenda

  2. Status checks
    1. COVID-19 news and information round up
    2. Community Manager
      Progress is being made on this but is being hampered by new rules and regulations brought in in response to the COVID-19 situation.  It looks as though an appointment through Emory University will still be possible but a different approach is being considered in case this should not work out.
    3. Tech job description
    4. Hyrax PO
      We have someone to take this on for two years, one day per week from Connect in October.  Will start to on-board over the summer  The job will be shaped to fit the commitment. 
    5. 2020 Fundraising
      Invoices have been sent out totalling some $200k.  It is already clear that some Partners will have difficulty paying anything this year because of COVID-19 related restrictions..  Likely that at least one Partner will withdraw from the community.
    6. Virtual Partner Meeting
      1. To record or not record?
        Record the VPM for the purpose of doing retrospective notes and for any Partner who missed all or part of a session.  Notify participants up front and say that all recordings will be deleted after two weeks.
      2. Next Monday/Tuesday 12 noon EDT each day for approx 2 hours
    7. Virtual Connect 2020
      1. May 14/15
    8. Connect 2020
      1. f2f officially cancelled - seeking input on the format for a virtual replacement. Program Committee has already met twice. Using virtual Partner Mtg and Virtual Connect to solicit ideas.
    9. Code of Conduct
      This seems to be moving forward again and initial talks are planned with a consultant.  A Steering member will try to join the initial "free" call and report back.  Steering will need a formal quote for the work if a consultant is to be used.
    10. 2019 Annual Report
      1. Released last week - thanks to those who contributed (esp HF); please use it to promote Samvera
    11. Anything for next Partner call
      Brief discussion of presentations for future calls.  ATLA's work on aggregation deserves attention and might be presented jointly with Notch8 who better understand the novelty and importance of what has been achieved.  Indiana should have something to show in June or July. 

  3. Lyrasis
    1. Arrangements for 20/21 and 21/22
      1. Discussion of the MoU.  Changes and recommendations have been made and the document sent back to Lyrasis.
        Need to have a plan for discussing the 'organizational home' issue with Partners in October.
    2. Budget for 20/21
      1. Passed to Lyrasis 4/20. Modified 4/22 to reflect single payment for Lyrasis services.

  4. Samvera Community Engagement, Hyrax, Valkyrie
    1. UCSD is planning to finish work on Valkyrie by the end of July and there will be an "ask" of Partners during the Virtual meeting to help the work along.  Need to get a lot of people involved in testing to make sure that it will not cause too many problems around local customizations (a lot of effort has gone into making sure that the data migration will be straightforward).
    2. Component Maintenance Group
      1. concern over apparent lack of activity
    3. Hyrax version 3 - very close to being released via Hyrax Maintenance Group
    4. Need to have a call specifically about this after the Virtual Partner Meeting.  Concern that the CCMWG may not have been adequately involved.  Work seems to be relying on a small number of individuals (again).  A CM and a Hyrax PO will help with better coordination in the future but in the meantime Partners need to help.

  5. Date of next call
    1. Friday 22nd May 0800 PDT, 1100 EDT, 1600 BST