2025-01-15 Board Meeting Agenda & Minutes

Attendees

@Karen Cariani

@Aaron Collier

@Kirsten Leonard

@Kate Lynch

@Emily Lynema

@Alicia Morris

@Robin Ruggaber

@david.schober

@Paul Walk

Ex-officio:

@Heather Greer Klein

Agenda

New year Board business
1. Welcome Paul!
2. We need to select a Vice-Chair, Treasurer, and Finance subcommittee
  1. Alicia will remain Treasurer, subcommittee will be the same plus Kate
  2. Vice Chair/Chair elect: email Heather if interested; Heather will ensure the role is in place by the end of the month.
3. Heather will schedule regular meetings
Spring Partner meeting
1. Partner poll results - NU dates allow for the most attendance in person and virtually
2. Heather will create an info page and draft agenda
3. Adding funding to the budget for refreshments - will be on finance subcommittee agenda
4. Scheduling a hybrid Board meeting at the Partner meeting - Usually this has been after the session ends on Thursday.
5. Initial agenda ideas?
  1. Keeping platforms competitive/articulating value propositions - Nick Homenda has started this for Hyrax
  2. Peer institutions as part of the value proposition
  3. Talking about/positioning Samvera for data repositories
  4. Please add topics to the preliminary agenda list
Hyku sustainability grant update
1. Great response to the expressions of interest. Expect announcements soon. The grant is managing the positions and the steering group is selecting for the roles based on the grant goals for increasing institutional participation in community leadership. Need to look long term at how to fund a portion of the community role in the second year via fundraising in the Hyku community based on the impact of the roles in this year.
Avalon IMLS planning grant proposal from U Maryland
1. Looking for a letter of support from the Board
2. This would be an exploration, a one year planning grant to determine if it would be feasible to put paged media into Avalon. There is no code obligation, it would be investigative and result in an analysis and report out to the community about the potential for a mixed media repository.
3. Is this a question of display or organization and storage? We have the tools to display any type of content in the platforms (Clover IIIF). The focus is on keeping the platform they like and add more functionality.
4. Want to make sure we’re always clear about the business case for each platform.
5. Will have a small group meeting with UM for more details. Jon Dunn, Emily, David, Kirsten, Heather, Paul
Next steps for offering developer training opportunities
1. Board funding and Hyku grant funding combined. Defining what we want to offer, creating an RFI?
2. Request for Information - asking for information about what a training opportunity for developers could look like. We can state the end goal of a cohort of developers who are confident in contributing to Hyrax and Hyku, and ask for how that might be approached.
3. Daniel, Randall, James Griffin can also give some feedback on this as well
4. Heather will start a draft and bring it to Hyku Steering, and February board meeting
Other items/Board priorities for the year
1. Product Owner exit interview for Rebekah Kati
2. More unified approach to demos/sandboxes across the platforms; organizing user guides/toolboxes/scaffolding to set new implementers up for success
3. Connect to international consortia and repository standards - will be on February agenda
Other Updates
1. Heather is meeting with Nick Steinwachs, new head of Notch8 team, next week.
2. Status of moving cash reserves to higher interest account - will be on finance subcommittee meeting agenda
3. Lyrasis community-supported programs report
4. Moving off of CircleCI - low priority for now, at $15 a month
Monthly status checks
1. New/potential Partners
2. Upcoming events - Code4Lib, OR2025, IIIF Conference/Samvera EU meet-up
3. Invoicing
4. Connect 2025
5. Partner calls
6. Components fundraising campaign
Date of next Board meeting: February 21st