SG January 2021 Winter Retreat Meeting

11:00 - 11:20 am ET

Samvera financial modeling for fiscal sponsorship

Richard reviewed the financial impact of various fiscal sponsorship models on Samvera financials.

Richard

11:20 am - 12:00 am ET

Select weights for screening rubric qualities

Group members selected and discussed weights to assign to various criteria for evaluating fiscal sponsors.

Heather

12:00 am - 12:10 pm ET

Break

12:10 - 12:45 pm ET

Discussion of presentations, review of screening results and deciding next steps

The group had a detailed discussion of the presentations and criteria, and determined follow-up questions and next steps in the fiscal sponsor evaluation and due diligence process. Messaging will be sent to leaders and primary contacts of Partner institutions to ensure all potential options are investigated.

Heather

12:45 - 12:55 pm ET

Break

12:55 - 2:00 pm ET

Julie Allinson Award - discussion and next steps

The group determined that the goal would be a cash award that could be made at Samvera Connect, which could be funded by donations to an award fund and would require open nominations and a selection committee. Further discussion was tabled as the next steps would be determined in consultation with the next fiscal sponsor, who could help with setting up a fund. This would be a priority to establish as soon as a fiscal sponsor decision is made, with a goal of opening nominations, accepting funds, and making an initial award at Samvera Connect 2021.

Heather

11:00 - 11:20 am ET

CoC review consultants

Hannah presented the potential consultants and discussed next steps for working with a consultant to review and prepare a Code of Conduct and response process.

Hannah 

11:20 - 12:00 pm ET

Partnership strategy for 2021

Adding Partners

1. Outreach to Partners to solicit new Partner leads

2. Putting together a formal pitch for already ID'ed potential new Partners, including outlining the value from a Community Manager

   1. First step to update partner prospectus: highlight Community Manager services, talk about the value of collective expertise with examples

      1. Marketing Group is willing to help

      2. Highlight WG/IG, standards that come from the Community. MODs to RDF group was helpful example, and the controlled vocabularies work. The newspaper working group did a lot of work that is valuable beyond the software

      3. Collective expertise is something we need to play up: Collective expertise, working together organically, values. Process, practice, sensibilities, the software that results.

12:00 - 12:10 pm ET

Break

12:10 - 1:00 pm ET

Fundraising strategy for 2021 – grants and other funds outside of Partner contributions

IMLS grant next potential stage in Feb 2021

Discussion of potential for returning to discussions with other funders once a fiscal sponsor is in place.

https://www.fordfoundation.org/campaigns/critical-digital-infrastructure-research/- some fascinating questions asked and researched. A lot of researchers are from Partner institutions. Discussed where Samvera can increase interconnectedness