SB monthly call 25th February 2022

Owned by Heather Greer Klein
Feb 25, 2022
3 min read

11am ET

Connect

Join our Cloud HD Video Meeting

Invitees

  1. Carolyn Caizzi (Chair)

  2. Esmé Cowles (Chair-elect)

  3. Hannah Frost regrets

  4. Harriett Green

  5. Nabeela Jaffer

  6. Brian McBride regrets

  7. Rosalyn Metz regrets

  8. Alicia Morris 

  9. Simeon Warner regrets

Ex-officio

  • Heather Greer Klein

Agenda

  1. Changes to the agenda

    1. Guidelines for when to cancel a Board meeting and how far in advance to make a decision to reschedule.

      1. A confirmation deadline of one week notice whenever possible to allow us to consider rescheduling.

      2. Heather will use @ channel on the Monday of the meeting week to share the agenda and ask for any attendance change.

      3. We have a quorum requirement of 5, but consensus is our decision goal (9/9). We should have a discussion if more than two members will be absent to see if we should cancel, move the discussion, reschedule, etc.

  2. Hyrax Tech Lead proposal

    1. OASIS discussion

      1. We are well within their benchmarks to be able to pilot something using funds from our reserves

      2. Commit to a year and define success, and explore funding to support that success

      3. Will bring the proposal to Partners at March call

  3. Discount for membership

    1. https://docs.google.com/document/d/1fPb94mzM4bUkrFoT7sJ2ITr1HwsUUUP5WRuo-SDBegQ/edit?usp=sharing

    2. Discount meant to be for instances of financial hardship and requires conversation with the Board; it that clear in the document or is it confusing?

    3. Discussed and decided to leave it as is. The instructions See this year how it goes and if this is actually an issue or not. Can reevaluate based on what happens this year.

  4. Dues bylaw change requirement – required as dues requirement take effect this year

    1. Need to tell Partners in March about the requirement for a dues general statement added to the Bylaws, and an outline of the process for changing them. Can get language on that from OASIS; Heather and Carolyn will track this down. This will require another vote.

  5. Status checks

    1. Board retreat action items review:

      1. @Heather Greer Klein ​will do a deep dive into the research data management use case for Hyrax, and share it at a partners call. Can also use that information for a blog post and enhanced documentation for the research data management use case. Who is actively working on this, who has done the work and their challenges. Status: aiming for April Partners call

      2. Engage metadata group around research data descriptive metadata – so difficult because of the variety. Would like to hear from metadata folks – good topic for the partner meeting in spring to determine any collective next steps. @Esmé Cowles and @Nabeela Jaffer will ask in Slack and lead a conversation at the Partner spring meeting. – Will get this ready for the Spring Partner meeting.

      3. @Alicia Morris ​will talk to BLC about their plans around controlled digital lending and share with Board –

        1. BLC hasn’t thought about digitized materials yet, or if they will be housed by the consortium or individual libraries. Mentioned Samvera as an option. No timeline yet.

      4. @Esmé Cowles ​and David from Northwestern will gather API usage info and present to Partners to say, here is what people are doing. See if there is interest in setting a standard or developing a gem, or something else – this is getting fleshed out and ready to talk about at the Spring Partner meeting

      5. @Heather Greer Klein ​will create a spreadsheet or dashboard for tracking how often we see institutions at meetings, and where we might be reliant on 1 or two people. Heather will think about the best way to track Partner participation. Status: will be complete for March Board meeting.

      6. @Rosalyn Metz ​and@Carolyn Caizzi will create a welcome letter for the new leader at Michigan

    2. Roadmaps Alignment Group (regular status check): Teams review is on topic list for the May dev congress

    3. ITAV pilot kickoff information

    4. Samvera Connect 2022 planning update

Items for next Partner call: Tech lead proposal; vote for dues general statement added to the bylaws
Date of next meeting: March 25th