SB monthly call 25th February 2022
11am ET
Connect
https://zoom.us/j/93103765049?pwd=NnVtMjZjeXlMcElrUGdSM2Z6MnhEUT09
Invitees
Carolyn Caizzi (Chair)
Esmé Cowles (Chair-elect)
Hannah Frost regrets
Harriett Green
Nabeela Jaffer
Brian McBride regrets
Rosalyn Metz regrets
Alicia Morris
Simeon Warner regrets
Ex-officio
Heather Greer Klein
Agenda
Changes to the agenda
Guidelines for when to cancel a Board meeting and how far in advance to make a decision to reschedule.
A confirmation deadline of one week notice whenever possible to allow us to consider rescheduling.
Heather will use @ channel on the Monday of the meeting week to share the agenda and ask for any attendance change.
We have a quorum requirement of 5, but consensus is our decision goal (9/9). We should have a discussion if more than two members will be absent to see if we should cancel, move the discussion, reschedule, etc.
Hyrax Tech Lead proposal
OASIS discussion
We are well within their benchmarks to be able to pilot something using funds from our reserves
Commit to a year and define success, and explore funding to support that success
Will bring the proposal to Partners at March call
Discount for membership
https://docs.google.com/document/d/1fPb94mzM4bUkrFoT7sJ2ITr1HwsUUUP5WRuo-SDBegQ/edit?usp=sharing
Discount meant to be for instances of financial hardship and requires conversation with the Board; it that clear in the document or is it confusing?
Discussed and decided to leave it as is. The instructions See this year how it goes and if this is actually an issue or not. Can reevaluate based on what happens this year.
Dues bylaw change requirement – required as dues requirement take effect this year
Need to tell Partners in March about the requirement for a dues general statement added to the Bylaws, and an outline of the process for changing them. Can get language on that from OASIS; Heather and Carolyn will track this down. This will require another vote.
Status checks
Board retreat action items review:
@Heather Greer Klein will do a deep dive into the research data management use case for Hyrax, and share it at a partners call. Can also use that information for a blog post and enhanced documentation for the research data management use case. Who is actively working on this, who has done the work and their challenges. Status: aiming for April Partners call
Engage metadata group around research data descriptive metadata – so difficult because of the variety. Would like to hear from metadata folks – good topic for the partner meeting in spring to determine any collective next steps. @Esmé Cowles and @Nabeela Jaffer will ask in Slack and lead a conversation at the Partner spring meeting. – Will get this ready for the Spring Partner meeting.
@Alicia M. Morris will talk to BLC about their plans around controlled digital lending and share with Board –
BLC hasn’t thought about digitized materials yet, or if they will be housed by the consortium or individual libraries. Mentioned Samvera as an option. No timeline yet.
@Esmé Cowles and David from Northwestern will gather API usage info and present to Partners to say, here is what people are doing. See if there is interest in setting a standard or developing a gem, or something else – this is getting fleshed out and ready to talk about at the Spring Partner meeting
@Heather Greer Klein will create a spreadsheet or dashboard for tracking how often we see institutions at meetings, and where we might be reliant on 1 or two people. Heather will think about the best way to track Partner participation. Status: will be complete for March Board meeting.
@Rosalyn Metz and@Carolyn Caizzi will create a welcome letter for the new leader at Michigan
Roadmaps Alignment Group (regular status check): Teams review is on topic list for the May dev congress
ITAV pilot kickoff information
Samvera Connect 2022 planning update
Items for next Partner call: Tech lead proposal; vote for dues general statement added to the bylaws
Date of next meeting: March 25th