2025-04-18 Board Meeting Agenda & Minutes

By Heather Greer Klein
2 min

 

Attendees

@Karen Cariani

@Aaron Collier

@Kirsten Leonard

@Kate Lynch

@Emily Lynema - regrets

@Alicia Morris - regrets

@Robin Ruggaber

@david.schober

@Paul Walk

Ex-officio:

@Heather Greer Klein

 

Agenda

  • Changes to the agenda?

  • Developer Camp progress -

    • Contract in progress

  • Partners and Potential Partners check-in

    • Draft letter to current implementers, ideally to send the week of the 28th

    • Room for a line to reiterate that this is developed by people and requires funds to do this enterprise level software, especially as we’re committed to grow and sustain

    • Technical resources as an outreach to developer implementers as well could be another message

    • Also will draft a ServerlessIIIF-specific message welcoming them to participate in the community

    • Heather knows this is missing an Avalon-specific paragraph option – want to work with IU on a version for Avalon

    • Currently does not include information about the developer training initiative

  • Insights from exit interview of Hyrax PO

    • Need a clearer definition of success for the role, and the roles of Board, Partners, Interest Groups, Community. Clarifying these relationships, and how to act within such a loose and non-hierarchical way this community operates. How to know when a decision is made and when enough community participation has happened

    • Connecting non-Partner POs to the Board and Partners

    • Are there better ways to do outreach for participation particularly in the last half of the year

    • Samvera Foundation covering travel for POs and Tech Leads should be considered

    • Reinforced that we need to think about making these roles feel empowered, and also like they will not be held responsible for every decision and outcome

    • A quarterly, informal meeting with the Board for support and help connecting decisions to the right place in the community, and find more information as needed

    • Outreach & Engagement working on a chart to convey roles of different groups and people

    • We’re in the growing pains seen in other OSS communities moving between tightly steered by a small group, to a larger community that has different processes to make decisions - balance of quickly, but with the correct level of input

    • Outreach & Engagement looking at the how we work together section https://palni.org/about-palni

    • Can emphasize this as a staff development opportunity with wide community support for staff in these roles, and will provide benefit to the institutions

    • Will develop a chart and define what we know and don’t and what needs to be clear vs remain flexible, to review at next meeting. Will also set up quarterly Board member participation in existing community leaders meetings

  • Hyku 7 crowdfunding

    • Working on this for end of the month; crowdfunding for important Hyku dependancies work (Rails, Hyrax)

  • Other updates

    • Technology Report progress

    • Virtual Connect - 90 registrants so far

    • Connect Mexico City - still need a program committee; Paul, Kate, and Robin to join

    • update to our license line that is not updated since 2014 - checking on progress. Kate will bring to GitHub Processes WG

    • Outreach and Engagement work progress

    • Certified service provider program - post-Connect announcement most likely, want to offer to all existing service providers who are not yet Partners

    • Heather on vacation next week (April 21-25)

  • Date of next Board meeting: May 16th