SB monthly call 17th December 2021

Owned by Heather Greer Klein
Last updated: Dec 17, 2021
3 min read

 

Invitees

  1. Carolyn Caizzi (Chair)

  2. Esmé Cowles (Chair-elect)

  3. Hannah Frost

  4. Harriett Green

  5. Nabeela Jaffer

  6. Brian McBride

  7. Rosalyn Metz

  8. Alicia Morris 

  9. Simeon Warner 

Ex-officio

  • Heather Greer Klein

Agenda

  1. New Partner letter of intent - El Colegio de México

    1. Unanimous passed vote to welcome as a new Partner. Carolyn will reach out with welcome and Partner agreement.

  2. Repository Management survey results

    1. Indicated high interest in trainings for Samvera Tech 101, Samvera-specific GitHub overview, outside Product Owner training, and Samvera Documentation workshop.

    2. Will pursue the trainings for 2022 and advertise the channel

    3. Should rename to repurpose the repo-mangement channel for use in these trainings

    4. trainings could stimulate a cohort feeling for this part of the community’s work

    5. Heather will follow up in the Community and bring more detailed proposals

  3. Technical coordinator role update and discussion of proposed next steps
    Roadmap Alignment Group discussed the document created by the Board subgroup. There was a question/confusion about the. difference between a Hyrax tech lead and a Samvera tech lead as there is an evident need for a Hyrax tech lead. Detailed notes are here.

    1. Asked about the difference between Hyrax tech lead and a tech coordinator role. Clear that the Hyrax role had expanded to fill the void of a tech coordinator role. Could a 1-2 year term position in the hyrax role be helpful?

    2. The list is broad and makes sense for a higher level role

    3. Previous conversations about a long term role vs a short term role

    4. Hard to think about a tech coordinator without a Hyrax tech lead, for many in the community

    5. We also have a more concrete notion of the Hyrax role and know we need it – and Hyrax is the basis for Hyku, and potentially for Avalon soon. Hard to sell overall tech coordinator to those who feel Hyrax is in need of a lead

    6. Hard to do and to envision tech coordinator without the Hyrax role. Could grow a Hyrax lead into a tech coordinator role.

    7. Agreement that we present a recommendation to Partners

    8. If the community paid for half time of a partner staff member, that could be the most efficient approach. There are established processes to treat it like a grant. It would be easier to manage as things evolve, and if it doesn’t work out. If we reimburse it is clear that the community priorities would be implemented.

    9. Carolyn and Heather will talk about this in January, how to fund a tech lead as part of a partner institution.

  4. Automated CLA checking progress

    1. Proposed changes to the current process

    2. Approved, heather and Esme will implement and update the Community

  5. Forum on the report ”The Effectiveness and Durability of Digital Preservation and Curation Systems” (to be released this week) in which Samvera participated

  6. Status checks

    1. Board retreat agenda review

    2. Updating the bylaws – finalize and schedule vote

    3. Dev Congress

    4. Pledge hours for Jan-April 2022

    5. Wings work

    6. Partner contributions

      1. 27 paid ($183,125)

      2. 2 still to pay ($11,000) both in process

    7. Roadmaps Alignment Group (regular status check)

      1. Want a community review and audit of the Samvera and Samvera Labs teams. Make sure that settings are applied properly, and that those who are no longer members of the community are not IDed as gem owners, etc.

      2. Need to clarify who has access and who to contact to push to Ruby gems and to do releases

      3. Will recommend that Admins must have 2FA enabled

      4. Will notify the community and do this organization discussion and implementation during the next Dev congress.

  7. Misc

    1. Samvera Holiday Card and text – last year sent to Partners list and to Partner institution leadership, then to Community and tech lists

    2. Heather on vacation December 20-27, December 31, January 6-7

 

Items for next Partner call:
Date of next meeting: Board retreat January 24-25