Remembering Julie Participants spent a short time in silence with their own memories of the late Julie Allinson, their colleague and friend. It was agreed that Steering should lead an initiative to create 'something' in her memory - perhaps a diversity scholarship. This will be discussed with Partners in due course.
Changes to the agenda
Status checks
Code of Conduct
Review ofOtter Tech proposals
Procedures review
Response workshop HF reported on a 30-minutes call with Otter Tech held jointly with Jessica Hilt. They explained the nature of the Samvera Community, the history of its CoC and the sort of incidents that have arisen in the past. There is a lot we would not be well prepared for and want to bolster the CoC accordingly. A procedures review would need a group to work with Otter Tech to advance what we already have. The proposed (virtual) four-hour workshop is for up to 14 people and Otter Tech see it as critical. HF has received referrals which are very very positive. Consult with Partners on the July Partner call (when we have a better idea of Samvera's income this year) and by email. In the meantime HF to follow up on referrals. Endeavour to have decision by the end of July when the Steering Group membership will change.
Working with Roadmap Council to plan next Partner call (6/12) SWto approach a possible chair/facilitator.CC and SW will represent Steering on the planning group. When we have a chair, invite others from the RC to participate. When a chair is agreed notify Partners that this will be the important agenda for the June Partner call.
Community Manager appointment
Progress check
Creating job and approval for hiring at Emory Looking good. Two similarly funded positions have been approved.
Draft MOUbetween Samvera and Emory Do we also need an MoU between Lyrasis - need to investigate.
New Chair for Search Committee CC to take this on and set up a first call.
New member needed? No. CC is an additional member.
Technology coordinator
NTR
2020 fundraising We will ask Lyrasis for a statement of the invoice position in time to report on the next Steering call.
Fall Connect
Zoom needed for Connect in the autumn In principle, IU could offer this but need exact details of what is required and when - there are only so many webinar licences.
Keynote speaker ideas? Ideas for a keynote speaker were requested
A central Zoom/BlueJeans/Webex? The Community Manager will have access to Emory's Zoom.
Dealing with the unexpected vacancy on Steering
Because the two elections are running concurrently, there is the potential for electing two people from the same institution - how would we deal with that? Discuss this if it looks to be a serious possibility.
Partner questions
Joint Partnership Two institutions have asked Steering to look at the possibility of being a joint, single Partner. Steering will consider this.
Chrissy Rissmeyer'semail about Connect 2020 and Connect 2022 In principle Steering have no issue with the idea of holding Connect 2022 in Santa Barbara.
OR2020 virtual event Repository Rodeo panel - Tuesday, June 2 11:00 AM - 1:30 PM EDT JD will represent us.
Virtual Connect debrief Went well despite the news breaking about Julie Allinson's tragic death. See if the cancelled presentations could be given as webinars?