Controlled Vocabs Decision Tree Meeting 2020-02-18

Owned by Juliet Hardesty
Last updated: Feb 18, 2020

Connection Info:

1-2pm Eastern
Zoom: https://iu.zoom.us/j/207369760

Notetaker: Juliet Hardesty

Attendees: Rebecca Pattillo, Erik Radio, Dawn Childress, Lynette Rayle, Gretchen Gueguen, Julie Hardesty

Agenda/Notes:

  • Introductions
  • Working Group goals
    • Understand scope and objectives
    • Understand deliverables and timeframe
  • Regular meeting time (how often and when)
  • Use cases for using controlled vocabularies behind metadata fields - starter discussion
  • Sources for controlled vocabularies - approaches to gather these?

Notes:

  • Working Group goals

    • Understand scope and objectives

      • Hyrax and Hyku

        • Hyku CVs can only be set at topmost level so multi-tenet install has hard time setting CVs correctly per tenet

        • Seems to be biggest problem for local CVs

          • Local department list either has to be set for particular work type or has to be pickable from a whole list of CVs on a single field

      • Mix of metadata and work type and CVs - we should consider this and if we can provide helpful documentation or identify needed changes in Hyrax/Hyku

    • Understand deliverables and timeframe

      • Through Samvera Connect 2020 seems reasonable, start off meeting biweekly to keep momentum

  • Regular meeting time (how often and when)

    • Every other Tuesday starting March 3, 3-4pm Eastern

  • Use cases for using controlled vocabularies behind metadata fields - starter discussion

    • spreadsheet

      • Hyrax fields that have CVs

      • How they’re sourced (locally or directly from hosted vocab)

      • Geonames is pulled through Questioning Authority (QA) for based_near field (geographic subject)

      • QA is part of Hyrax

      • Also the case for Hyku since Hyku is based on Hyrax and has been for long enough to include QA

      • Languages, Subjects (maybe topical subject) through QA but local (defined in yaml file) - there are choices to connect to hosted vocabs but local versions come out of the box

      • Licenses, resource types, and right statements - drop-downs but served through QA locally

      • Formats is a field that often uses CV (more fine-grained than Type)

      • Document what is there, come up with use cases and fields (hyrax things), commonly used/available vocabs

    • Other things like this

      • Clearinghouse for library based tools

        • Came up in DLF Assessment Group - tools section of their site might have it

        • Gretchen to investigate

      • Open Metadata Registry - good example but also not sure how it is maintained/seems kind of loose

  • Sources for controlled vocabularies - approaches to gather these?

    • Lots of vocabularies out there and things that gather lists of vocabs might have hard time staying updated (see Open Metadata Registry)

    • Might be better to focus on tips for evaluating vocabs when they are found

  • Create new Slack channel for this working group - DONE (#cv-decision-tree)