November 9, 2018 Partner Call

Code of Conduct

We want Samvera Community to be a fun, informative, engaging event for all our partners and participants. We've got a few strategies to help make this happen:

1. 1. We encourage everyone to apply the Samvera community principles of openness, inquiry, and respect in their interactions at the event.

   2. We have officially adopted an Anti-Harassment Policy.

If you have any questions or concerns, please feel free to reach out to community helpers . 

• Code of Conduct
• Samvera Participation Guide 

Attendees

• Carolyn Caizzi
• Richard Green
• arouner
• rsteans
• Simeon Warner
• Franny Gaede
• John Weise
• Esmé Cowles
• Michael Joseph Giarlo 
• Rick Johnson
• Jon Dunn
• Nabeela Jaffer
• Steve Van Tuyl
• Casey Davis Kaufman
• Nora Zimmerman
• Chris Awre
• Maria Whitaker

Regrets

Facilitator: Simeon Warner

Note Taker:  rsteans

Agenda

• Steering progress towards vote on bylaws (Richard Green)
• Roadmap Council Charter (partner vote possibly combined with bylaws vote) (Richard Green)
• Progress towards re-charter of Contributions Working Group (Richard Green)
• Steering progress on charter of a Fundraising Working Group (Richard Green)
  
• Marketing Working Group status re. feedback for the Samvera FAQ (Chris Awre)
• Plans for Virtual Connect around March/April 2019 (Ryan Steans and Chrissy Rissmeyer) 
• Plans for Spring Partner meeting (Jon Dunn, Rosy Metz, Carolyn Caizzi)
  • April 15-16 (Mon-Tue) – IUPUI University Library, Indianapolis
  • April 18-19 (Thu-Fri) – IUPUI University Library, Indianapolis
  • April 29-30 (Mon-Tue) – IUPUI University Library, Indianapolis
  • April 29-30 (Mon-Tue) – Emory Libraries, Atlanta
• Hyrax Development - Resources Request and Roadmap (Steve Van Tuyl and Tom Johnson) -  requested by December 7
  
• Hyrax-Valkyrie integration - survey, scope, support (Steve Van Tuyl)
  • Survey feedback via https://osuvalleylibrary.az1.qualtrics.com/jfe/form/SV_40Aqa7glNZlnabH requested by 23 November
• Rationalization of wiki landing page - specifically moving WG/IG list to a sub-page (Richard Green)
• Samvera & Hyrax Implementations page on Wiki (Nabeela Jaffer)
• A.O.B.
• Facilitator and Notetaker for December 14 meeting

Minutes: 

• ....
• December 14 meeting:
  • Facilitator:  Nabeela Jaffer
  • Notetaker: Franny Gaede
    
• Steering Update - progress on vote on ByLaws (Richard) 
  • 2 votes are put together into one ballot
  • Bylaws - Adopting the lot of Bylaws on block
  • Ratify the Roadmap Council Charter
  • Start vote on November 20th - close it on December 11  - Wiki Page has links to the ballot
    
• Contributions WG - Rosalyn is putting together a follow up group 
• Fundraising WG - charter - if other people want to join, they are welcome.  We currently have 5-6.  See Samvera Fundraising Working Group
  • looking for "a good sized group" we'll worry about too big of a group when that's a problem 
  • There is a timeline for deliverables
  • Ryan will add here the Wiki page: Samvera Fundraising Working Group
• Marketing WG - Chris Awre - 
  • Feedback received - if folks have feedback they'd like to provide, we can receive that
  • CA will be picking up again - will be looking for additional members to Marketing 
• Virtual Connect - Ryan will add notes here
  • Working on recruiting - please see emails
  • Looking to split into two tracks
  • Looking at mid-April
• Spring partner Meeting -
  • Usually at Stanford typically in March with LCDX.  This year moving the meeting to Indiana (see dates and places above) - would be IUPUI - or late April in Atlanta
  • Hotel rates will be in $120-150 in Indianapolis, low $200's in Emory
  • Ensure good Videoconference capability for remote participation
  • Please let Jon know if that's going to work
• Steve - Hyrax Roadmap and plan
  • resourcing ask is out - linked above - messages to the Google Groups and from SIGAHR website on Wiki
  • Hoping to get responses by Dec. 7th.  
  • Will piece together dev teams as much as possible from what we get back.  
  • If people are already working on something similar - they should let SIGAHR know so that things get aligned
• Hyrax-Valkyrie Integration 
  • meeting at Connect - determined who is currently using Hyrax and who is developing on Hyrax - how does Valkyrie reflect on that
  • Survey out to Community - 10 minutes/ 20 questions
  • Folks planning Hyrax survey - what Valkyrie looks like impacts upgrades, etc... make sure you fill out survey so that people will have their needs met.  Make sure voices are heard.  Respond by Nov. 23rd.  
  • Resourcing will be planned based on survey.
• Rationalization of Wiki Landing Page - the page is getting huge (Richard)
  • Email to partner list - object WG's moving to new page
  • Make sure if we move WG's and IG's we highlight - a short paragraph of explanation?  
  • Richard will do the work and then show folks and if people don't like, we'll revert
• Samvera and Hyrax Implementations Page - (Nabeela)
  • One page for Hyrax and one for Samvera - Repo Managers group - put use case studies on the page with description of gems and components used
  • Who is working on these pages?  Can we consolidate these pages?
  • Richard is in support
  • any help Nabeela can get - people should help
• For