September 13, 2019

Code of Conduct

We want Samvera Community to be a fun, informative, engaging event for all our partners and participants. We've got a few strategies to help make this happen:

1. 1. We encourage everyone to apply the Samvera community principles of openness, inquiry, and respect in their interactions at the event.

   2. We have officially adopted an Anti-Harassment Policy.

If you have any questions or concerns, please feel free to reach out to community helpers . 

• Code of Conduct
• Samvera Participation Guide 

Date

13 Sep 2019

Facilitator: Franny Gaede

Note Taker: Mike Korcynski

Attendees

• Richard Green Samvera Operations Adviser
• Franny Gaede (Oregon Digital)
• Glen Horton (University of Cincinnati)
• Brian McBride (University of Utah)
• Mike Korcynski (Tufts University)
• Tim Marconi  (UC San Diego)
• Casey Davis Kaufman (WGBH)
• Charlotte Nunes (Lafayette College)
• Jon Dunn (Indiana University)
• John Weise (University of Michigan)
• Daniel Coughlin (Penn State)
• Carolyn Caizzi (Northwestern)
• Nabeela Jaffer (University of Michigan)
• Margaret Mellinger  (Oregon State University)
• Maria Whitaker  (Indiana University)
• jamie (Data Curation Experts)
• Stuart Kenny (Digital Repository of Ireland)

Discussion items

• Additions to today's agenda
• Next meeting - facilitator, note taker
• Report out on progress from the group working on visioning
• Discussion of effectiveness of these partner meetings (note from RG - I think this was intended to refer to Partner Calls)
• Partner Meeting 21st October - details here - please add names and other suggested topics asap
• Connect - please sign up for
  • Workshop registration (see workshops program)
  • Poster Session
  • Lightning talks
  • Lightning IG/WG reports 
  • To be a Mentor or Mentee (thanks to those who have volunteered as Mentors so far)
  • Program here on the wiki, here on the Sched website or by using the Sched app for conference ‘sc2019’. 
• add items here!

Notes

Next meeting - facilitator, note taker

• Dan Coughlin @ Penn State (Facilitator)
• note taker:  Nabeela Jaffer

• Report out on progress from the group working on visioning
• Charlotte reported that they had a preliminary meeting and the plan moving forward.
• Everyone will take a crack at a short vision statement, and discussion how they overlap, and settle on a draft next time they meet.
• Marie reported on the process that they want to bring whatever they come up with to the Partners for feedback.
• Discussion of effectiveness of these partner meetings (note from RG - I think this was intended to refer to Partner Calls)
• Richard reported Karen put this on the agenda, and has put it on the partner meeting agenda as well, so it will get discussed there.
• Was the question to have these calls at all or how to improve them?
  • To make them more effective with action items and outcomes.
  • What is the goal of the meeting?
• Partner Meeting 21st October - details here - please add names and other suggested topics asap
  • Richard reports if you're planning to be there remotely or in person put your name on the list here:

    • https://wiki.duraspace.org/display/samvera/Partners+Meeting+Connect+2019

  • Reasonably long list of items to discuss but if you have items you want to add put them on the list at the page above, it would be welcome.
• Connect - please sign up for
• Workshop registration
  • If you haven't registered do it now, they want to schedule rooms soon and collect emails for attendees to get material beforehand.
• Poster Session
  • We ask they every institution attending Connect provide a poster, so start thinking about what you would like to present.
  • Wash U. has made arrangements to have posters printed on site free of charge.
• Lightning talks
  • These will run at the same time as the poster session, in a room next door so you can move back and forth.
  • Potentially 2 hours of lightning talks, some slots are filled but please sign up.
  • If there are still empty slots day of, you'll be able to sign up that day.
• Lightning IG/WG reports 
  • Attendees value these reports and they are balancing them with feedback on the plenary section, and have scheduled them accordingly.  Just a note this is scheduled slightly different than in years past.
• To be a Mentor or Mentee (thanks to those who have volunteered as Mentors so far)
  • We have a few mentors signed up but we could use a few more.
  • Mentee list is now open for your colleagues who may be interested.
• Program here on the wiki, here on the Sched website or by using the Sched app for conference ‘sc2019’. 
  • Close to finalized.
• Closing Plenary:
  • Brian reported they will try to do a retro this year as part of the closing plenary.  What have you learned? What do you still have questions about?
• Q&A:
  • Posters – There is a template.
  • Any concern the lightning talks running concurrent will dissolve the poster session?
    • Program committee felt they wanted to try it for a year.
    • Rooms are adjoining, lets try it.
    • These 2 events may appeal to different people, and may compliment each other running together.