Samvera Partner Call - January 12th, 2018

Code of Conduct

We want Samvera Community to be a fun, informative, engaging event for all our partners and participants. We've got a few strategies to help make this happen:

1. 1. We encourage everyone to apply the Samvera community principles of openness, inquiry, and respect in their interactions at the event.

   2. We have officially adopted an Anti-Harassment Policy.

If you have any questions or concerns, please feel free to reach out to community helpers . 

• Code of Conduct
• Samvera Participation Guide 

Facilitator: Dan Coughlin (Penn State)
Notetaker:  Rick Johnson (Notre Dame)

Attendees:  (please enter your own name below)

• your name (your institution)
• Carolyn Caizzi (Northwestern)
• Richard Green (Hull)
• Dan Coughlin (Penn State)
• Karen Cariani (WGBH)
• Franny Gaede (University of Oregon)
• Mike Korcynski (Tufts)
• Chris Awre (Hull)
• Rosalyn Metz (Emory)
• Jon Dunn (Indiana)
• newmanld (Cincinnati)
• Trey Pendragon (Princeton)
• Maria Whitaker (Indiana University)
• Margaret Mellinger (Oregon State University)

Agenda:

1. Amend and approve this agenda
   
   
2. Check-in on Governance Working Group (Ryan Steans, Mark Bussey)
   https://docs.google.com/document/d/1A5HnwG2isjYX45ppZGGY5Wlbe6jZybTyRGjNHs0RUV4/edit?usp=sharing
   Rosalyn Metz and Carolyn Caizzi: We are co-facilitators of the group.  First meeting of the group was earlier this week. Later today subgroup will be working on context document.  The context and synthesis will be one document, and need to be clear about articulating what problems changes to governance is intended to solve.  Will keep on the agenda for next months call to get further updates.
   
   
3. Check-in on Component Maintenance Working Group (Trey Pendragon)
   https://wiki.duraspace.org/pages/viewpage.action?pageId=90972636
   Trey:Held first meeting of the group this week, and plan to identify components which are intended to be core and shared within the community.  Will then assess whether requisite maintenance structure in place for components.  Will also aim to identify product owners for each component.  Will assess which components should be deprecated.  Will then look to see if working group model can be used to direct development and future maintenance on these components.  Are currently maintaining a spreadsheet tracking the components including notes, importance of the solution, how much work would be necessary to maintain the component, etc.
   Question: have any components been identified yet
   Trey: Currently all items in Samvera github repository are in there for assessment.
   
   
4. OR2018 proposal deadline Monday, January 15
   1. Papers, workshop?
   2. See Tom Cramer's email to samvera-partners from January 10
      Question: Tom had mentioned workshops, but did not see any on the thread.  Is anyone proposing one?
      Rosalyn: As member of planning committee, workshop proposals are definitely welcome
      Variety of comments:  There were one's last year like Samvera manager, getting Hyrax running, etc.
      Question: How long would they be?
      Answer: Can be 90 minutes, half-day, or full-day
      Suggestion: Should put a call out to the list that we should make sure to have workshops, and should reach out to tech and community lists in addition to partners.
      Deadline is Monday to submit for everything.
      From Prog Committee: Goal is to evaluate workshops first and announce quickly.  Feb. 9th is the notification date for workshop acceptance.  Registration set to open Feb. 12th
   3. Examples from last time: https://or2017.net/pre-conference-workshops/
      
      
5. Spring Samvera Partner Meeting  (Steering Group)
   

   There will be a Samvera Partner meeting at Stanford University on Thursday 29^th and Friday 30^th March 2018 following on immediately from the annual LDCX meeting. 

   As with all Samvera Partner meetings, the event will be open to both Partners and interested parties. We anticipate topics will include governance, resourcing, planning, the annual report, and fund raising. 

   If you plan to attend, please add your name to the list here and also add any additional agenda items that you would like to discuss.  The agenda will be ordered and refined nearer the meeting.  

   Richard Green: In Evanston, following Samvera Connect it was agreed we should have another partner meeting in the Spring.  A call was put out for locations, but nothing came back as possible beyond hosting at Stanford immediately after LDCX.   Please make sure to 

   Question: How has attendance normally been done.  Any guidelines as to who can/should attend?

   Richard Green: In the past some potential partners have attended in the past, and there is not typically a cap on participants from a particular institution, and anyone interested is generally welcome.

   
   

6. Announcements, any other New or Old Business
   
   1. Nothing additional
      
      
7. Choose moderator/notetaker for next meeting
   1. Moderator: Margaret Mellinger (Oregon State)
   2. Notetaker: Franny Gaede (U of Oregon)
      
      
8. Adjourn

Event Recording