April 10, 2020

Code of Conduct

We want Samvera Community to be a fun, informative, engaging event for all our partners and participants. We've got a few strategies to help make this happen:

1. 1. We encourage everyone to apply the Samvera community principles of openness, inquiry, and respect in their interactions at the event.

   2. We have officially adopted an Anti-Harassment Policy.

If you have any questions or concerns, please feel free to reach out to community helpers . 

• Code of Conduct
• Samvera Participation Guide 

Date

10 Apr 2020

Facilitator: Richard Green

Note Taker: Esmé Cowles

Attendees

• Richard Green
• Esmé Cowles
• Jon Dunn
• Carolyn Caizzi
• david.schober
• John Weise
• Rachel Lynn
• Margaret Mellinger
• Karen Cariani
• Robin Lindley Ruggaber
• Mike Korcynski
• Abigail Bordeaux
• Jim Halliday
• Stuart Kenny
• Nabeela Jaffer
• Harriett Green
• Daniel Coughlin

Unordered discussion items

• Additions to today's agenda
• Next call
  • Friday 8th May
  • Facilitator: Richard Green
  • Note taker: Michael Korcynski
• Arrangements for Virtual Partner Meeting (April 27th & 28th)
  
  • Please add your name to the list if you plan to join
  • 2-hour meeting each day, starting at noon EDT (reasonable timing for West Coast - Europe)
  • Times are assigned to all agenda topics, will try to keep to those so people can drop in as needed
    • Open-ended discussion topics at the end of each day, in case they run over
  • Details for joining are in the agenda
• Arrangements for Virtual Connect (May 14th & 15th)
  • Third committee meeting yesterday, tentative start time: 11am EDT (sorry West Coast)
    • 11:30-2pm, with 30 minute break for lunch
  • Call for proposals open now, have received a handful
  • Please submit proposals
  • Rob Kaufman: happy to be doing something that was planned to be virtual in-advance!
  • Franny: Thinking about how to differentiate between Samvera Virtual Connect and (now-virtual) Samvera Connect in the fall
• SamveraConnect 2020
  • Program committee met this week, and agreed on organizing a virtual event of some kind
  • Will be canvasing community to get input, more info coming later in the year
  • Reach out to Richard if you have ideas
  • Robin Ruggaber and Jon Dunn: CNI is spreading a conference that is usually multi-track over several dates (two months instead of 1.5 days) to allow people to participate in more sessions. Very different format (webinar with slides shared, etc.)
  • Richard: People have stressed that we'd like to keep informal collaborations, discussions, etc.
  • Rob Kaufman: It's hard to do those virtually, but there are options for doing that
• Fundraising 2020 - status update
  • We were ready to send out invoices to partners in May, but then Covid-19 hit, and started getting requests to start early before budget cuts may happen
  • Now getting feedback on who is able to contribute more, or who cannot contribute what they expected, or one who can't contribute at all because of a budget freeze
  • Should have invoices today for those who requested them ASAP
  • Fundraising team has met, will be monitoring fundraising, and looking for other sources of funding
    • Hopefully we can continue to hire staff as we have been planning
  • Jon Dunn: Regardless of this year's fundraising, we are in a position to hire first position (community manager) — working with Lyrasis to do that as part of renewing arrangement with Lyrasis, will be posted through Emory University
    • Have put together hiring committee to evaluate candidates and make recommendations, includes partners and steering members
• Samvera Partner prospectus
  • The document is available from the wiki and the website - please review and feel free to share with prospective Partners
• Scholarsphere
  • Dan Coughlin: Planning to release a new version this summer (may be delayed), will not be using ActiveFedora or Fedora, will continue to use Blacklight for frontend
• Anything to bring to Steering's attention? (Standing item)
  • Stuart Kenny: Who to contact on contribution document (a name: can go straight to Richard)