Dial In

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Access Code: 651025

Attendees

Rick Johnson, Notre Dame (Facilitator)
Michael Friscia, Yale (Notetaker)
Mark Bussey (DCE)
Bess (Stanford)
Jim Coble (Duke)
Steven (BPL)
Steve (Northwestern)
Adam (Rock Hall of Fame)
Karen (WGBH)
Richard Green (Hull)
Robin (UVA)
Jim Tuttle(Duke)
Mike Giarlo (Penn State)
Mark (Indiana)

Agenda

Roll Call
1. Welcome New Folks
2. I did my best to get the attendee list, I believe I missed two people and I'm still getting used to voices to match with names
Call for Agenda Items
1. Mark Bussey- mentioned request to include call in information on the agenda, looks like this is still being discussed on the partner list.
Next Call
1. Date: October 11th, 2013
2. Facilitator: Mark Bussey
3. Notetaker: Mike Giarlo
Grants (upcoming, status updates)
1. Penn State Grant for Zotero
  1. next cycle for Mellon is in the December/winter timeframe
  2. continuing to work on the grant application in the mid-October - November timeframe
  3. Expect to have an update regarding the work on the proposal in a month or two from now
2. ORCID grant by Notre Dame:
  1. Submitted, should here back around October 1st. If funded includes money for 10 developers to meet probably in Chicago for 4 days to accelerate local customizations for IR/ORCID integration.
  2. expect to hear back on decision as early as Oct 1
  3. planning a hackfest in May 2014
  4. developer congress to take place possibly 3-4 months into the development cycle
    1. grant funding to pay for some developer travel to this meeting
    2. location expected to be Chicago area - Notre Dame
  5. funding to partially cover development time on project
  6. design allows for plugin to accommodate localized content models, workflows and metadata schemas
  7. planning call to happen with further discussion of shared development. Please reference email to partners on 9/12 (https://groups.google.com/d/msg/hydra-partners/iX2ZSOZzy4k/RAdlU8KyxwgJ)
3. Other?
  1. none noted
Shared IR Progress
1. development by Notre Dame, DCE and Northwestern
2. completed first 4 weeks of sprints, taking break for Penn State meeting and then 4 more weeks of sprints to follow
3. currently there is a good framework in place that could be adopted by anyone with a good base in place
4. Mark Bussey suggested an informal meet up at Penn State to discuss future development
5. Robin suggested it is time to showcase the work at Penn
  1. additional suggestion to hold a previously presented 30-45 minute presentation during the manager agenda portion of Monday's agenda
Progress on Partner Meeting action items
1. no update
Standing Community TODOs
1. Next Partner meetings
  1. September at Penn State. Two parallel tracks:
    1. 5 days of code shredding (9/16-20). Focus on gemification.
      1. Chris and Justin to lead dev track on Monday
      2. morning agenda - welcome/intro/review backlog
      3. afternoon - code workshop
      4. rest of week will be free form
      5. Tues - some developers will attend manager track to discuss Hydra/RDA future development
      6. Mark gave a call to please go into google moderator (linked below) to vote, goal is to vote on items that can be completed in the 1 week code shred
      7. Thursday afternoon or Friday morning there will be a developer showcase of the work completed during the week.
        
        screen cast to be made available from Penn state so that those who left on Wed can view
        
        more info to be sent to the partner list on Monday
      8. There is a page up for the code shredding for candidates on what to work on there: September 2013 Developer Meeting Agenda
      9. Prioritization list in google moderator: http://www.google.com/moderator/#16/e=20cf08.
    2. 2.5 days of Strategic Planning (9/16-18).
      1. Review Agenda: September Strategic Planning Agenda
        
        Richard made a call to the partner list for agenda items to be added to the wiki
        
        The steering committee organized/prioritized the agenda items into the following order
        
        Monday - items are of utmost importance and must be completed
        
        Tuesday - items have some wiggle room
        
        Wednesday - while still important, these have the most flexibility in being pushed off
        
        Richard mentioned the straw man doc, emphasized that everyone should review prior if you plan to attend this track
        
        https://groups.google.com/d/msg/hydra-partners/oAHgzZrRFjQ/JbCp1jF34_oJ
        
        Tom added in that all managers should read up on all documents prior to attending
        
        Please edit the manager agenda page to self identify session leaders
        
        also sign up for sessions you plan to attend, i.e. edit the wiki (see #3 below)
        
        Plan is to run concurrent tracks at this meeting
        
        Important request from Richard - PLEASE DO NOT TOUCH THE STRUCTURE of the agenda page, a new section below the agenda will be created for this purpose
        
        Comments:
        
        lots of topics to cover, question about the time blocks and which items fit into them
        
        figuring out the time blocks will happen during the Monday morning session for planning the tracks
        
        Tom mentioned at this time that with 26 managers attending, it will be possible to run concurrent tracks
        
        be sure to self identify which tracks you plan to attend and if you are able to lead a session (see above, especially the note about not altering the structure of the wiki page when you edit the manager agenda)
        
        There should be some form of demonstrations, decision on timing will take place Monday morning. A suggestion for Wednesday afternoon prompted the need for a decision on timing early in the week.
  2. December event: Worldwide Hydra Connect meeting.
    1. Location and dates finalized?
      1. December 16 - 18th at Oregon?
      2. A set of dates in January for UCSD in San Diego?
      3. Oregon is off the table, the dates that are possible just do not work with availability
      4. Will pursue UCSD
        
        Declan will talk about this next week
        
        likely to take place in January, not december
  3. 2014: regional Hydra event in UK/Ireland (same time as LDCX?)
    1. Likely next Spring for an event. Possibly UK or Ireland? Added to strategic planning agenda for meeting next week
    2. Active discussion taking place.
    3. Strong desire to attach this to another meeting given the reduced community size
    4. possible Hydra Camp in Europe next spring
  4. LibConDevX
    1. no dates yet
    2. to be discussed next week
    3. will not take place during usual March time due to conflict with Code4Lib
  5. Pattern for other Partner meetings
    1. to be discussed next week
2. Training
  1. Fall Hydra Camp update
    1. 4-day camp, October 1st - October 4th, Case Western Reserve University
    2. update from Mark Bussey
      1. 21 students so far
      2. Adam Wead will assist in teaching
      3. could use some additional teaching assistants, contact Mark if you can help
        
        Jeremy was offered up to assist during the discussion
      4. Cap is 30, so there is room left for more students
      5. majority of attendance is Case Western and University of Cincinnati
  2. DLF
    1. Any Pre-conference workshop similar to the one done at OR2013?
    2. Hydra for Managers session or BOF?
      1. there will be a 90 minute pre conference track on Monday for Hydra - Dive into Hydra
        
        Intro to Hydra
        
        What it means to be a hydra developer
      2. Archivespace session Monday afternoon, hydra integration
      3. Hydra for managers
        
        Robin offered assistance in organizing a bird of a feather type of discussion
3. Strategic plan: where are we? are we on track?
  1. to be discussed next week
  2. See: Progress against the 2013 Strategic Action Plan
Prospective Partner Intel Sharing
1. discussion among Case Western, University of Cincinnati and Ohio State (the one in Columbus as opposed to the other with similar sort of name)
  1. discussion relates to group collaboration/implementation among the three to implement quicker
2. Bess had a phone call with Temple to discuss Hydra adoption, Temple interested in Sufia
Website Updates
1. none noted

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