Roundtable Discussion on Metadata for Diversity, Equity, and Inclusion 2022-01-25

Time: 2:00pm-3:00pm Eastern

Call-In Info: Join our Cloud HD Video Meeting

Community Notes: https://docs.google.com/document/d/1-7392FabF1Me7_Hmgc7vOZ5StdE2VRvy0nOp0yX7mPE/edit?usp=sharing

Samvera Code of Conduct and Anti-Harassment Policy: Samvera Code of Conduct and Anti-Harassment Policy

Moderator(s): @Nora Zimmerman

Notetaker: @Anna Goslen

Attendees:

• Julie Hardesty (Indiana University)

• Anna Goslen (UNC-Chapel Hill)

• Nora Zimmerman (Lafayette)

• Meredith Hale (University of Tennessee)

• Jen Young (Northwestern)

• Julia Simic (U of Oregon)

• Rebecca Pattillo (U of Louisville)

• Sarah Seymore (UOregon)

• Cara Key (Oregon State University)

• Kate Lynch (Princeton University)

• Heather Greer Klein (Samvera)

• Brianna McLaughlin (Indiana University)

• Kim Leaman (Princeton University)

• Maggie Dickson (Duke University) 

• Anna Craft (UNC Greensboro)

• Annamarie Klose (Ohio State)

• Rachel Jaffe (UC Santa Cruz)

• Wen Nie Ng
  
  
  

Agenda: 

• Roundtable Discussion on Metadata for Diversity, Equity, and Inclusion

  • Julie Hardesty, Indiana University - IU Harmful Language Statement and reporting process

    • Harmful Language Statement

    • New, posted in September of 2021

    • Includes resources used to develop the statement

    • Provided on library’s website, in context of Digital Collections Services department

    • Links to a reporting form: 

      • A Qualtrics form - requires a URL for the relevant item

      • Other fields for additional details - optional

      • Can share email address, but not required

    • Statement is also linked in footer of IU Digital Collections site, as well as Image Collections Online site (this site will eventually be superseded by Digital Collections site). Planning to add link to Media Collections site and Archives Online sites as well.

    • Statement will not be linked in context of library catalog, IUCAT, at this time.

    • Also have a DCS Harmful Language Support manual on internal Confluence page (not publicly accessible). Get notice when something is reported in qualtrics, connected to Jira for taking action through automated ticketing.

    • DCS is serving as intermediary between users and collection managers

    • Have a plan to review the statement annually - DCS team will be responsible for the review. Would try to connect with other departments about possible areas of expansion (IUCAT, etc).

    • Link to brown bag that explains process in more detail: https://purl.dlib.indiana.edu/iudl/media/m80h83sm3p

  • Meredith Hale, University of Tennessee - Digital Library of Tennessee harmful language statement

    • DTLN statement: https://drive.google.com/file/d/1swm3Bq_E7AxTaHrapFJaV1X6TcuW3Oca/view

    • Email to report would go to Meredith only for right now, as chair of committee

    • Digital Library of Tennessee committee page: https://www.tenn-share.org/af_membercommittee.asp?committeeid=28&sp=4

    • DPLA local site - https://tn.dp.la/ - includes links to DPLA’s statement and DPLA’s reporting mechanism - have not yet received any reports via this avenue either

    • Shared via chat: list of statements on Cataloging Lab: https://cataloginglab.org/list-of-statements-on-bias-in-library-and-archives-description/

    • Since they are migrating, they have not tackled the issue of including it locally

    • Distinction between harmful description vs content - many participants have tried to address both in their statements. At Northwestern, they are creating 2 different statements.

    • At Duke, they released a