Samvera Tech Call 2020-04-22

How to connect: https://psu.zoom.us/j/613720745 (link will launch Zoom client – if you do not have Zoom, expand the instructions below)

Time: 9:00am PDT / Noon EDT

Moderator: Jeremy Friesen

Notetaker: Thomas Scherz

Attendees:

• Lynette Rayle (Cornell)
• James Griffin (Princeton University Library)
• Gordon Leacock (University of Michigan)
• Jeremy Friesen(Notre Dame)
• max (DCE)
• Collin Brittle (Emory)
• Thomas Scherz (Cincinnati)

Agenda

1. Roll call by timezone per following order - ensure notetaker is present (moderator)

   1. folks outside North and South America

   2. Eastern timezone

   3. Central timezone

   4. Mountain timezone

   5. Pacific timezone

   6. folks who were missed or who dialed in during roll call

   7. Remind everyone to sign in on agenda.
   8. Welcome all newcomers!
2. Agenda (moderator)
   1. Call for new agenda items (moderator)
   2. Discuss Samvera Tech meeting frequency based on email feedback (2 respondents)
   3. add agenda item here
3. Moderator & notetaker for next time
   
   1. Moderator: Jeremy Friesen
   2. Notetaker: Thomas Scherz
4. After call, this week's notetaker should create the agenda for the next call:

   1. Open template agenda titled "Samvera Tech Call 2020-xx-xx"

   2. Click on ... in the top right corner, and select copy.
   3. Popup will open for location. It should contain: 
      1. Space: Samvera
      2. Parent page: 2020
   4. Select copy. New page should be created.
   5. Modify the title to remove "copy of", update it with the next date, add moderator, notetaker, and any carry-over agenda info. Click Publish.
5. PR Review
   
   1. Review issues:
   2. PR review coordinator for next time: 

Notes

2b. The discussion about the frequency of the SamTech called expanded into a conversation about format. With the current situation we have an opportunity to enhance the tech call beyond its open agenda format to include some regular PR review (as Chris Colvard started), Slack follow up, WG presentations, and key arc updates.  This is an effort to gather a wider collection of things to discuss to increase weekly engagement.  

Frequency:  There was discussion around the value of moving the SamTech call to a monthly format during these times, since we have cancelled a few.  It was the consensus of the call that a weekly schedule continues to provide some consistency and closeness during this time.  As Lynnette pointed out,  the cost of expanding and contracting is more difficult than maintaining and cancelling the weekly meeting.  The question of how to reduce cancellations turned towards how to have more things to discuss.

Format:  The open agenda format is important to the principles of the community and should remain intact.  We are looking to add a few standing items at the beginning or end of the call that would increase community engagement.  Some of the items recommended are:  the return of the PR review, a Slack follow up and help triage, working group updates, regular presenters on key developmental arcs, new technology highlights, and application blockers.  

This may put a little more work on the facilitator and notetaker, but we are willing to explore how this could work and how the template would assist.  Jeremy and Thomas will work together this week to see what an enhanced more format may look like for next weeks call.