2022-09-09 Partner Call




Samvera Partners Call

Friday, September 9th, 2022

11:30 am  |  Eastern Daylight Time (New York, GMT-05:00)  |  1 hr

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Meeting ID: 819 7331 3501
Passcode: 603236
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Code of Conduct

We want Samvera Community to be a fun, informative, engaging event for all our partners and participants.

  1. We encourage everyone to apply the Samvera community principles of openness, inquiry, and respect in their interactions at the event.

  2. Please review the Code of Conduct and Anti-Harassment Policy.

If you have any questions or concerns, please feel free to reach out to community helpers

Facilitator: @Heather Greer Klein

Note Taker: volunteer needed!



  • @Kevin Kochanski (SoftServ)

  • @Glen Horton

  • @Chris Awre

  • @Karen Cariani

  • @Esmé Cowles

  • @Emily Lynema

  • @Jon Dunn

  • @Jim Halliday

  • @Rosalyn Metz

  • @Mike Korcynski

  • @Rory McNicholl

  • @Stuart Kenny

  • @Franny Gaede

  • @Brian McBride

  • @Kirsten Leonard

  • @Thomas Scherz

  • Norm Orstad

  • @Nabeela Jaffer

  • @Nora Zimmerman

  • @Jim Halliday

  • @Robin Lindley Ruggaber

  • @david.schober

  • @Harriett Green

  • @Kevin Kochanski

Agenda & Notes

  1. Any other items for the agenda? 

  2. Presentation: Demo from University of Hull

    1. Video: https://youtu.be/aJAxxatSvCA

    2. Chris Awre and Laura Giles from Hull, Rory McNicholl from CoSector

    3. Hull CoC2017 (City of Culture) inspired the creation of a sophisticated archive

      1. 20,000 (200,000?) digital records telling the story of 2017, particularly for Hull

    4. Musts:

      1. Interoperable, particularly with existing Hull systems

      2. Open source

      3. Sophisticated preservation capability

      4. Public access

      5. Eventually: Use for other collections

    5. Previously existing city Blacklight software

      1. City and University both use CALM archiving software, but separately

    6. Process

      1. Files prepared then uploaded to Box for unlimited storage

      2. HullSync is a rails app that manages jobs, incl. gush and sidekiq

        1. Archivematica, pushes to archival storage

      3. HullSync then pushes to Hyrax

        1. Also pushes to CALM, which then exports EAD to XML for import to Blacklight app

        2. Custom importer takes metadata from EAD XML to display, but is also able to interact w/ Hyrax

      4. Then to the Blacklight catalog

  3. Research Data Working Group survey discussion

    1. Have finalized a survey, and encourage as much response from the community as possible

    2. This will help the WG understand the needs of the community

    3. Anticipate presenting results at Samvera Connect Online 2022 in October.

    4. Look for the survey!!!

  4. Establishing technology- neutral Roundtables to foster wider technology discussion

    1. Marketing WG met with goal to communicate what Samvera does and what we do in the community to help others understand

    2. Two sides: Do we market as a technical solution, or as a community?

    3. Questions to answer:

      1. What are the key aspects of the Community, and what drove us here?

      2. How can we extend the community?

    4. Roundtable can provide valuable insights into how we can tackle these questions

    5. Idea: Series of roundtable engagements, the results of which could be shared as an asset to the community, a tool on how to discuss these issues

    6. Success of the roundtables would depend on input from Partners, either from ideas or participation

    7. This moves towards solving problems as a community instead of individually then sharing back with the community.

  5. Fall virtual Partner meeting dates

    1. Longer meeting on Friday, October 14th (regularly scheduled date) or, after Connect on Friday, October 28th?

      1. Heather will send email with agenda for a longer meeting on Oct 14

  6. Administrative support for Community participation

    1. The Board is making efforts to reach out to new Deans. Should that focus shift to AULs or other decision makers? Who is making the decisions about allocating staff time?

      1. Could be more useful when the AUL isn’t already engaged in Samvera

        1. UVA - Stan Gunn

        2. Princeton - AUL

    2. The Board will use this to formalize a communication plan for those decision makers.

    3. Consensus is to move forward with a plan to reach below Dean to engage those more closely connected

  7. Other Updates:

    1. Spring in-person Partner meeting poll next week

    2. Technology stakeholder activity, potential goals to be discussed at Partner meeting

    3. Samvera Connect Online 2022

      1. Poster and lightning talk CFP open through September 30th

      2. Schedule coming Monday, keynote still in process

      3. Birds of a Feather session sign-up – out to Community Monday

    4. Hyrax-Valkyrization Community Sprint on now through the 16th

Anything for the Samvera Board? (Standing item)
For the board to consider - the ICOLC Metadata statement https://icolc.net/statements/icolc-statement-metadata-rights-libraries - Report should be coming out by mid September.


Date of next call: October 14th?

Notetaker for October call: