2013-12-02 Hydra Connect Planning Meeting Notes

Date

Dec 02, 2013

Item	Who	Notes
Planning	Robin R.	keep meetings as scheduled send out list of meetings
Logistics	Mark B./Karen C.	invites out 7 Registered 20 on attendee list Outreach EU; Chris & Richard send out EU invitations Outreach Prospective Partners List needed to track
Lodging	Tom C.	Ava got price quotes from 3 hotels; Sheraton 20 @ $159 and can go to 40; Residence at $169; Embassy Suites at $189
Schedule/Format	Richard G.	Tues. Rails Bridge less interesting due to lack of new; Dive into Hydra and perhaps use as a spring board for more training; GIS; Wed Frame Hydra 20 minutes Need to review Tom C's pre holiday email Need a call specific to this topic to include Tom and Richard at minimum and include discussion on parallel track for managers. Should we consider invitations or planning for updates on Fedora, Blacklight and other projects framed in Hydra futures?
Collateral	Group	Richard & Chris will bring bookmarks(150) T-shirt art for stickers Tom looking at shirts
Spaces	Declan	4 small rooms, one of which floats; large room for both Wed and Th Porters for reception & networking

Richard Green registration reminder w/ hotel info as carrot
bess Proposal for Training Session Approach
Richard Green will contact Tom to arrange format meeting before 16th and invite our group
Robin Lindley Ruggaber will email this group with scheduled meetings and phone number