Partners Meeting Connect 2019

The Partner Meeting is a companion meeting to Connect 2019 and is not for general conference attendees. It is a business meeting for representatives of Samvera's formal Partner Organizations only.

Location: Washington University in St. Louis

Room: 142 Olin Library (available from 8 AM CDT - 6 PM CDT)

Date and Time: Monday, 10/21/19

Equipment: Seating for 60 with tables or 100 without tables. Podium with PC, DVD/VCR and projector

Wi-fi: https://it.wustl.edu/home/how-to/connect/

Food/Drink: A light breakfast with tea/coffee and a mid morning & mid afternoon snack will be provided. Lunch will not be provided.

Chairs: Brian McBride (University of Utah), Richard Green (Samvera Operations Adviser)

Remote Connection Information:

Remote Connection Information using Zoom can be found here

These details are valid only for the Partner Meeting.

NOTES ARE HERE <-----

Please add your name if you plan to attend the Partner meeting at Connect

Space is limited, but we should be able to accommodate up to two representatives from each Partner.

Brian McBride (University of Utah)

Richard Green (Samvera Operations Adviser)

Michael Joseph Giarlo (Stanford University)

John Weise (University of Michigan)

Brian Hole (Ubiquity)

Glen Horton (University of Cincinnati)

Margaret Mellinger (Oregon State University)

Esmé Cowles (Princeton University Library)

Karen Cariani (WGBH)

Nabeela Jaffer (University of Michigan)

Harriett Green (Washington University in St. Louis)

Rob Kaufman (Notch8)

Casey Davis Kaufman (WGBH)

Nora Zimmerman (Lafayette College)

Jon Dunn (Indiana University)

Jim Halliday (Indiana University)

Tim Marconi (UC San Diego)

Jessica Hilt (UC San Diego)

Rosalyn Metz (Emory University)

Emily Stenberg (Washington University in St. Louis) - tentative

Chrissy Rissmeyer (she/her) (UC Santa Barbara)

Carolyn Caizzi (Northwestern)

Simeon Warner (Cornell)

Hannah Frost (Stanford)

Jeremy Friesen (University of Notre Dame)

Laura Cappelletti (Duke)

Rory McNicholl (CoSector, University of London)

Robin Ruggaber (University of Virginia)

Mark Bussey (Data Curation Experts) - afternoon only

____________________

Attending remotely:

Maria Whitaker (Indiana University)

Stuart Kenny (Digital Repository of Ireland)

bess (Data Curation Experts)

____________________

Agenda - updated with new timings 10/18

	Topic	Facilitator	Notes
9:00-9:15	Welcome and housekeeping	Harriett Green, Brian McBride & Richard Green
9:15-9:45	Samvera Code of Conduct WG recommendation	Jessica Hilt	The Code of Conduct WG has a draft document on conflict resolution to discuss ahead of Connect. (Notes: Partner Meeting 2019 - Code of Conduct Discussion)
9:45-10:00	Governance review after first year	Rosalyn Metz / Carolyn Caizzi	The Governance Working Group recommended an annual review of the "new" governance procedures. Partners need to decide how to take this review forward.
10:00-11:00	Contribution Model Working Group #2 report	Rosalyn Metz	Report back and discussion. Contribution Model Recommendations
11:00-11:15	Break
11:15-11:30	Vision Statement	Hannah Frost and Carolyn Caizzi	The Group who worked on the Vision Statement following Partner input at our last meeting will unveil their recommendation!
11:30-11:40	Steering by-laws review	Richard Green	Proposal to make a slight addition to the Steering By-laws agreed last year: Proposed changes to Bylaws for November 2019
11:40-11:55	Fundraising and Financial report	Richard Green	Fundraising Working Group final report: the Group's interim report has been extended by two paragraphs and an appendix to address the possibility of seeking grant funding. The final (new) appendix, in very slightly modified form, has been added to the website and wiki as a 'community' companion to the technical White Paper. Report on the changes resulting from the merger between DuraSpace and Lyrasis and on 2019 fundraising. Financial statement Proposals for fundraising 2020.
11:55-12:25	Report on progress towards permanent appointments	Jon Dunn	A subcommittee of the Steering Group has prepared a job description for the Community Manager role drawing on examples from a number of sources. Partners need to decide when and how to take the process forward taking into account Samvera's financial position. A parallel job description for a Technical Manager has been prepared but this is less well developed - the subcommittee seeks greater clarity from our Partners, technical WGs and teams about the scope envisaged for this job; how does the incumbent's work integrate with existing groups' and where do the various levels of technical decision making sit?
12:25-13:45	Lunch (please do not leave belongings in the room during this time)
13.45-14:05	Roadmap Council Report	Rob Kaufman Mark Bussey	The Roadmap Council is reflecting on what it’s next iteration might look like. https://docs.google.com/presentation/d/1RMlBXDrGYFIRcSM8yo6LyFcYLFB4CigtoueObzsl4bo/edit?usp=sharing
14:05-14:15	CCMWG report	Trey Pendragon	Technical Health Report: https://docs.google.com/document/d/157lBPaTC_zk19Einbm5Skux3ieqX9LYVuR3BmeUF5vQ/edit#
14:15-14:25	SIGAHR report	Rob Kaufman	https://docs.google.com/presentation/d/1tIgN1qj4nZaKgxP-pKjKVFOS_ohgrw0V6vRVTXd-g6E/edit?usp=sharing
14:25-14:35	Hyku IG report	Rob Kaufman	https://docs.google.com/presentation/d/14uou_h0Pxf_SRaE7eQaJj-3k_eyqEy19AmRgub0dRXM/edit?usp=sharing
14:35-14:45	Marketing WG report	Karen Cariani	Samvera marketing working group report
14:45-15:30	Hyrax WG report	Rob Kaufman	To include the WG's resourcing 'ask' for 2020. https://docs.google.com/presentation/d/1lDotawToJDXEoZE4NMrqE2tU_F-O5OiOu-SGbg7roM0/edit?usp=sharing
15:30-15:45	Break
15:45-16:00	Review viability and usefulness of partner monthly phone calls	Karen Cariani	Assess the impact and value of the partner meetings. Who attends regularly? What is accomplished by the phone calls? How can they be improved?
16.00-16:10	Spring Partner Meeting	Brian McBride & Richard Green	Start the discussion about where and when? Can we tag it on to LDCX wherever and whenever that is taking place?
16:10-16:20	Dates/timing for Virtual Connect 2020	Richard Green & Brian McBride	When? Format?
16:20-16:25	Dates for Connect 2020 (Local Host UCSB)	Chrissy Rissmeyer (she/her)	(Caution, contains spoilers): https://docs.google.com/presentation/d/115zvaugpkyuTRCC79vkVqIjANOX3Dj2eAwkmQLKQBOM/edit?usp=sharing
16:25-16:35	Might Connect have a 'proper' keynote in 2020?	Brian McBride & Richard Green	Subject to a review of how this year's keynote works (won't have taken place, yet) do we think this is a move in the right direction?
16:35-17:05	Parking lot
Future Partner Call	What are the assumptions behind programming Samvera Connects (virtual and f2f)? Inclusiveness or selective?	Richard Green & Brian McBride	...and if we need to be selective, on what basis?
Future Partner Call	How do we increase numbers at Connect?	Brian McBride & Richard Green	Attendance at Connect is in a downward trend. Understandable, because people and institutions are generally more experienced with Samvera and don't send so many people to 'on-board'. But smaller conferences will mean higher registration fees etc...