Spring 2021 Partner Meeting

Monday 12th April, online  11:00am - 2:00pm EDT

Connection information:

https://emory.zoom.us/j/96461461639?pwd=Y1BJTnBBSlJlZ3BoTUV0L09OdGVXZz09

Collaborative notes document (for now notes are at the bottom of this document; Google Suite was being difficult)

Attendees

  • @Carolyn Caizzi (Northwestern)

  • @Rosalyn Metz (Emory)

  • @Alicia M. Morris (Tufts)

  • @Rob Kaufman (Notch8)

  • @Kevin Kochanski (Notch8)

  • @Brian McBride (University of Utah)

  • @Stuart Kenny (Digital Repository of Ireland)

  • @Karen Cariani (WGBH)

  • @Jeremy Friesen (Notre Dame)

  • @Esmé Cowles (Princeton)

  • @Chris Awre (Hull)

  • @John Weise (University of Michigan)

  • @Nabeela Jaffer (University of Michigan)

  • @Jim Halliday (Indiana University)

  • @Benjamin Armintor (Columbia University)

  • @Maria Whitaker (Indiana University)

  • @Robin Lindley Ruggaber (University of Virginia)

  • @Hannah Frost (Stanford)

  • @Jon Dunn (Indiana University)

  • @Adam J. Arling (Northwestern)

  • @Nora Egloff (Lafayette College)

  • @HARRIETT GREEN (Washington University in St. Louis)

  • @jen young (Northwestern)

  • @Glen Horton (University of Cincinnati)

  • @Simeon Warner (Cornell)

  • @Brian Hole (Ubiquity)

  • @Abigail Bordeaux (Washington University in St. Louis)

  • @Tim Marconi (UC San Diego)

  • @Jessica Hilt (UC San Diego)

  • @Charlotte Nunes

  • @Chrissy Rissmeyer (UC Santa Barbara)

  • @tamsin johnson (UC Santa Barbara)

 

Agenda

Monday

12th April





Monday

12th April





11:00 am  EDT

Housekeeping; Fiscal Sponsor change process and next steps

Heather Greer Klein

11:10

OASIS presentation

Carol Geyer, Chief Development Officer, OASIS Open

11:30

Samvera Virtual Connect update

David Schober

11:35

May Developer Congress update

Organizing Committee

11:40

 Updates from Steering

Rosalyn Metz

11:50

Hyrax Interest Group and Maintenance Working Group updates

Julie Hardesty

12:00 pm

Demo: “Meadow” cloud based digital collections and asset management repository

David Schober & Michael Klein, Northwestern University

12:30

Break



12:45

Marketing Working Group presentations/discussion questions

  • Use of the Samvera Repo (Nabeela Jaffer/Alicia Morris)

  • Communications logic model; peer recognition option (Heather Greer Klein)

  • Use of social media by repositories (Chris Awre)

  • StoryMap.js Samvera Repository tour (Charlotte Nunes)

Heather Greer Klein, Chris Awre, Nabeela Jaffer, Alicia Morris, Charlotte Nunes

1:15

Ongoing and submitted grant updates

Rosalyn Metz/Jon Dunn, Gretchen Gueguen

1:30

UX Interest Group - Design Principles

Carla Arton, Adam Arling

1:40

Hyrax-Valkyrie Development update

tamsin johnson

1:50

Roadmaps Alignment Group update

Jen Young

1:55

Parking lot and wrap-up

Heather Greer Klein

Meeting Notes

  • Housekeeping and Fiscal Sponsor Changes

    • working through next steps for the fiscal sponsor changes.

    • Invoices going out week of April 19. Partners may request a different timeline.

  • OASIS (https://www.oasis-open.org/) Presentation

    • Overview. Provides governance structure for members. Mindful of creating legal safeharbour for standards/tech. Involved in open standards and open source.

    • International organization, connections to international standards bodies (e.g SAML, ODF, etc)

    • Samvera will maintain independence like these organizations do.

    • Technical Committees or Open Projects - much of their work has been happening in this area.

    • Works with ANSI to bring in experts to work on standards. ISO Standards currently working on – Privacy Standards, Sharing Economy

    • Foundation-as-a-Service. OASIS provides the back end (legal, bills, taxes, and other administrative functions) that allows independent groups to manage their organization

    • Transfer assets to 501(c)(6) under OASIS nonprofit umbrella.

    • Samvera continues to have its own governance structure and rules for operating as a community.

    • Many supplemental services available (for fee) in addition to core services.

    • We’re in the set up your organization part of the process. Next step is launch (approximate summer timeline).

    • Questions

      • Who else uses the FaaS program - Open Mobility foundation (https://www.openmobilityfoundation.org/). Most folks they spoke to about this end up becoming an open project because they want to become a standard.

      • Do agreements need to be updated? - no but we may look at changing them moving forward for new folks who sign.

  • Samvera Virtual Connect Update

    • next week 4/20-4/21, 11-2 EST, 70 participants registered, 20 presentations

    • please register

  • May Developer Congress

    • May 3rd - 6th; a week between it and virtual connect

    • virtual event, 4 days.

    • good number of topics. folks who would like to write code or documentation are needed! remember to submit your ccla and icla. encourage staff to take part.

    • How will outcomes be shared? Possibly May partner call and lists.

  • Updates from Steering

    • Fundraising letters, coming from Oasis.

    • This is last year before required fees.

    • Searching for new Hyrax technical lead. tamsin johnson stepping down in September. Interested, or know someone who might be, please let us know.

    • Call for Board (formerly Steering) nominations coming in May. Those first elected are reaching end of 3 year terms.

    • Switch to “board” from “steering” (as part of bylaws change driven by move to Oasis) is appropriate. Steering has never steered.

    • Bylaws change also requires treasurer role. Envisioned as two years in length. Treasurer will be someone on the board. Finance subcommittee will have chair and chair elect.

  • Hyrax Interest Group and Maintenance Working Group updates

    • Maintenance Working Group Updates

      • supports core maintenance and development of hyrax; shout out to the members of that group.

      • working through sprint cycles to clear blockers and accessibility-blockers; 3.x milestone – 6 open bugs; 6 open priorities

      • 3 more sprints. 60 open bug issues, 20 open accessibility concerns, 9 open issues for documentation

      • IMLS Grant application – New Heights for Hyrax

      • Roadmaps Alignment – code reclamation project to find code that could be contributed back to the main branch

      • 110 open enhancement issues

    • Hyrax Interest Group

      • core leadership, oversees hyrax roadmap, facilitate by product owner

      • roadmap definition, prioritizing future work. trying to bring back the defunct roadmap page on the wiki.

      • asking questions, answering questions, gather interest in working group participation. trying to make it more engaging and figuring out how to make it useful for the community.

  • Demo: “Meadow”

https://youtu.be/uoSnoNHEYYs

  • Marketing Working Group presentations/discussion questions

    • Use of the Samvera Repo.

      • A vanilla installation of Hyku hosted by Notch8. There is no self deposit feature.

      • 23 collections in the repo, mostly the presentations and recordings from Samvera Connect

      • Poll #1 Have you used the samvera repo: never used - 44%; used a few times 52%; used a lot - 4%

      • Poll #2 How will you use:

    • Communications logic model; peer recognition option

      • below was adapted for use by a community manager in the apache project

      • Should be one long term goal. intermediate goals are things you can see happening at all levels of the organization.

      • Recommendation to the community. How do we support maintainers? An easy way to recognize the work. Create an #appreciation channel (or similar); one channels where everyone can go to participate. It also allows us to see who is doing what in the community. Other names: #gratitude, #kudos, #shoutout

    • Use of social media by repositories

      • Do you use social media to promote your repository? If so, which channels/platforms do you use? Which audiences are you looking to reach?

      • How could Samvera help to promote your social media messaging? Would you be interested in making use of Samvera’s social media channels? If so, what would be useful?

      • Seems to be that most folks have their social media accounts managed by library communications and sometimes collections are pushed out there.

    • StoryMap.js Samvera Repository tour

      • submit repository links here.

      • example of a repository within storymap.js

      • working on updating this. when its in a more stable state it will be shared out more broadly.

  • Ongoing and submitted grant updates

    • New Heights for Hyrax update

      • Wiki page on the grant

      • Goals: infuse resources into Hyrax developments; build on the structure of the hyrax maintenance group.

      • Not trying to take over the current structures for Hyrax, but will instead build on top of them.

      • Bringing in a broader set of voices to inform the development roadmap.

      • Look for a public version of the proposal that will eventually be posted to the wiki page.

    • Hyku for Consortia update

      • PALCI and PALNI - the PALs working together

      • Collaborating to address barriers and shared challenges

      • Multiphased project

      • They currently are in Phase 2 and have an IMLS to address this phase of work.

      • Deliverables: collaborative workflow support, 3 theme templates, ETD and OER worktypes, bulk upload, sharing with the larger community, beginning of an operational model.

      • But they are still running into issues for some of their implementations. They submitted a second grant for this.

      • 2021-2023 IMLS Proposal includes: user research, development, developing and refining operational model.

      • Adding two new consortiums to the mix: Viva and Louis.

    • Advancing Hyku

      • Arcadia funded - Ubiquity, UVA, British Library.

      • Working on code reconciliation to align with Hyku’s main branch.

      • Working on metrics, bring publisher level metrics into the repository, also views and downloads, hoping to also add altmetrics.

      • Syncing with orcid, allowing users to automatically sync uploads to their orcid profile.

      • Auto-population methods, an alternative to symplectic elements. Partnering with UnpayWall so that we can autoupload content to hyku.

      • Improvements to the universal viewer for different file types.

      • 1 year to go on the project, more detailed presentation at Connect.

  • UX Interest Group - Design Principles

  • Hyrax-Valkyrie Development update (@tamsin johnson 's slides here)

    • History of Hyrax and ActiveFedora development

    • Wings == a Valkyrie adaptor that uses ActiveFedora

    • Wings allows you to port your Hyrax app to Valkyrie. Many Hyrax functions work regardless of backend.

  • Roadmaps Alignment Group update (Link to @jen young 's slides here)

    • Roadmaps Alignment Document so that we can find code that can be pulled back into core and also find groups that might be able to assist with development.

    • Facilitation rotates every six months around samvera connect.

    • Codify the product owner selection/nomination process.

 

Parking Lot