9:00am - 9:30am

30 mins

Housekeeping

• Welcome

• Logistics

• Agenda Review

• Agenda Amendments

9:30am - 10:15am

45 mins

Components Maintenance Working Group Update

@Trey Pendragon

@Benjamin Armintor

@bess

@tamsin johnson

• WG Report Slides

• Goals of Phase 1 of the working group

• Deliverables of Phase 1:

  • Product Owner selection process

  • Product Owner role definition

  • Core component definition and list

  • Deprecation process

  • Audit of our code repositories: https://docs.google.com/spreadsheets/d/1IICaXpwzxSFPB_G7k4jzUiPMTmT5OulUQKtF0jSYqvM/edit#gid=0

  • Dependency report (what’s being used and how widely)

• Charter for Phase 2: https://docs.google.com/document/d/13FXhC8fMu0L_sYipylIR1coXLmJ0hYvMhdJsP9XSR6Y/edit#heading=h.oqjg75hs7nci

• Discussion

Break 10:15am - 10:30am

10:30am - 11:00am

30 mins

Core Components Maintenance Working Group Update

[see above]

[see above]

11:00am - 11:30am

30 mins

Samvera Governance Working Group: Roadmap Council

@Carolyn Caizzi

@Simeon Warner

• How does the Roadmap Council differ from the CCMWG

• How do the groups work together

• Governance Recs https://docs.google.com/document/d/1DtKOO8MJTU7k6svMrvO2lM_ZrMep1-6s0xVOSf05PUI/edit?usp=sharing

------ RECORDING ENDED HERE. -------

Lunch 11:30am - 1:00pm

1:00pm - 2:30pm

90 mins

Resourcing and Planning

Various Presenters

•  

  • Presentations
    
    

    • Hyrax.@Steve Van Tuyl. Progress on roadmap. 10 minute presentation.

    • Avalon. @Jon Dunn, @rsteans. Upcoming community sprints. 15 minute presentation.

    
    ------ RECORDING STARTED HERE. FACILITATOR FAIL ------
    
    
    

    • Hyku. @Michael Joseph Giarlo, @Hannah Frost. Update. 5 minutes.

    • Collections Extension. samvera/hyrax milestone 2.1 @Jeremy Friesen

      • We are nearing the release that includes collections extensions.  There are 10 issues under active development.  4 issues on hold for more information.  9 unassigned blocking issues.  And 5 targeted for 2.1 that aren’t blockers.

      • There are a few issues that are refactors and adding UI improvements that would be good to get in 2.1.1 if we have the resources to do that.

      • It should be noted that only a few of the current issues are collections extensions specific.  A good number are general Hyrax issues not related to CE.

    • Analytics. @Steve Van Tuyl. Finishing first milestone. Finding resources for the next one. See the GH project for more info about whats happening right now. 5 minute presentation. Hyrax Analytics Working Group (HAWG)

    • Permissions. @Jeremy Friesen. Current analysis and use case gathering. 5 minute presentation

    • Documentation. @bess and @rsteans. 5 minute presentation.
      
      

    • Bulk Ingest/Export/Edit. @tamsin johnson. Update from working group. Hyrax Batch Import-Export WG; 5 minute presentation

    • Valkyrie.@Trey Pendragon. Update on development. 5 minute presentation. (https://github.com/samvera-labs/valkyrie)

• Discussion
  
  

  • Are there upcoming sprints that you'll be able to provide developer support for?

  • Do any of these things depend on each other?

  • Are there dependencies or priorities not addressed here?

Break 2:30pm - 2:45pm

2:45pm - 3:45pm

60 mins

Resourcing and Planning

[see above]

[see above]

Much of the intention around the "Using Hyrax" agenda item ended up being had during the resourcing and planning discussion. We added the "Using Hyrax" agenda item to the parking lot.

Break 3:50pm - 4:05pm

4:05pm - 4:20pm

15 mins

2018 Virtual Samvera Connect

@Karen Cariani

@Jon Dunn

• Should we have another one?

• How will we pull it together?

4:20pm - 4:30pm

Hyrax Developers Working Group

@Carolyn Caizzi

@Trey Pendragon

• When do we want developer resources to be identified?

4:30pm - 5:00pm

30 mins

Housekeeping

• Review of Parking Lot

• Review of Day 2 Agenda

• Agenda Amendments

9:00am - 9:15am

15 mins

Housekeeping

• Welcome

  • Logistics

  • Upcoming Training Opportunities

• Agenda Review; Amendments

9:15am - 9:30am

15 mins

Sunsetting Partners

Annual Report

Marketing Working Group

@Richard Green

• Samvera 2017 Annual Report

• Review list of existing partners.

• Discussion regarding partners to sunset: RockHall and possibly DuocUC?

• Marketing WG charter

9:30am - 10:00am

30 mins

What is needed for management and maintenance of solution bundles?

• Are there community standards/a way of generalizing governance requirements for solution bundles i.e. product owners, roadmaps, governance, etc.?

• What can solution bundles learn from the CCMWG?

• What about how new features are developed?

• Notes from November 2018 Partners meeting discussing. https://docs.google.com/document/d/1gNAg8aTUhzAq5IXCDCmhX5l0HZXHK0mjCk2OdgI_jLM/edit#heading=h.sprna199pyut

Break 10:00am - 10:15am

10:15am - 11:30am

75 mins

Samvera Governance Recommendation Review

@Carolyn Caizzi

@rsteans

• Review of recommendations:

  • Governance Recs https://docs.google.com/document/d/1DtKOO8MJTU7k6svMrvO2lM_ZrMep1-6s0xVOSf05PUI/edit?usp=sharing

• Summary slides: https://docs.google.com/presentation/d/14bLgg_PPOCEecQSp1j7Ixteblke7WWpfKHlgjSDaV9E/edit?usp=sharing

• Review of voting procedures for the recommendations

  • Partner List https://docs.google.com/spreadsheets/d/1UK9Diz-yfb_8N4hDfgorSzBMopQblVTuSnw7e8x3dG8/edit#gid=0

  • Voting Tool - ElectionBuddy: https://electionbuddy.com/tour#features

• Discussion
  
  
  

Lunch 11:30pm - 1pm

1:00pm - 2:15pm

75 mins

Samvera Governance: Contribution Model Working Group

@Mark Bussey

@Richard Green

@Nabeela Jaffer

@Carolyn Caizzi

• Information collection

  • Review of what has happened in the past (Steering's thoughts, SGWG thoughts)

  • How does that impact the working group

  • What do we know now about what we are trying to raise funds for

• Forming a working group

  • Goals of the group;

  • In scope work;

  • Out of scope work
    
    
    

Break 2:15pm - 2:30pm

2:30pm - 3:00pm

30 mins

Samvera Governance: Steering's Responsibilities

@Mark Bussey

• What does Steering do? What is the time commitment like?
  How Does the Samvera Community Work?
  https://docs.google.com/document/d/1HzqH9l25jNP92KlNpPDQVt8CibzdNdswN7ged9wBfOo/edit 

• Question and Answer period?

3:00pm - 3:15pm

15 mins

Hiring Centralized Staff

• How do folks view community management

• How Does the Samvera Community Work?

• How do we work with DuraSpace

3:15pm - 3:30pm

15 mins

More effective calls for resource participation

• What is the lower limit for groups

• Is there an upper limit for the groups

• Thinking about things beyond development

• Are we stretching the community?

Break 3:30pm - 3:45pm

3:45pm - 4:15pm

30 mins

Third-party dependencies in the Samvera stack

• Blacklight and similar things and their relationship to Samvera;

• How do we do maintenance when project is outside of Samvera community;

• Moving from project oriented development to regular product maintenance

4:15pm - 4:30pm

Housekeeping

• Review of Parking Lot

• Review of Decision Log

• Review of Action Items

• Wrap-up