April 13, 2012

Attendees

Chris Awre (Hull)
Richard Green (Hull)
Eddie Shin (mediaShelf)
Robin Ruggaber (UVa)
Rick Johnson (ND)
Tim Sigmon (UVa)

Topics and Notes

MOU

• MOUs in Hull for final signature and will be couriered back to other partners asap

• 1 page addendum to MOU available soon?

Partner Meeting Scheduling and Location

• Confirmed again at Charlottesville, VA, June 6-8

• Sept meeting site still not finalized

  • Notre Dame? Rock Hall?

  • Notre Dame has confirmed ability to host and some interest from IU in sending more folks if at ND (and 4 hours from Cleveland)

  • Tom was going to check with Adam on Rock Hall abilities as there was some interest in having a meeting at a non-University site

• Should there be a Dec partner meeting?

  • General consensus was at a minimum there should be a Steering group meeting

  • Location TBD?

• Steering group (at least) should consider longer-term planning.

  • Where should Hydra be in a year? Two years?

Partner Meeting Focus

• Have more developer topics suggested up front to get more developer attendance?

• Do we have separate tracks (may depend on who is there but could also get different folks there depending on expected topics)?

• Have 1 or 2 meetings a year with a heavier technical focus to get involvement from folks with challenged funds?

OR 2012

• We will probably not hear back on submissions until a week from Monday, April 16 (ie April 23rd)

• Maintaining a booth

  • Do we have literature available such as bookmarks, 4x6 cards?

  • Use screencasts needed for webinars at OR

    • Do we have screencasts available to run on a flat screen display on different partner implementations? (Useful for demo, or as a loop when stand unmanned (unpersoned?))

    • Ones mentioned were Libra, Hull, Atrium.  Others?

  • How do we staff it? Consensus was it can be done but no clear plan on logistics yet

  • We have a placeholder application in with the conference organisers

  • Take up by email how this might be staffed/run

• T-Shirt

  • Would be nice to be able to distribute at OR

  • Have available in a limited quantity as incentive for attendance of Hydra workshop (ie. 1st 50 get a t-shirt)

  • Not sure the "we R pwning ur repoztry" is mainstream enough for folks to understand (esp UK!)

Project Mgmt

• Hudson/Jenkins Server

  • Eddie had to resurrect the Hudson/Jenkins server lately and may want to look at improving the hosting infrastructure for this soon

  • Need to work through transferring ownership from MediaShelf (Chris Beer was listed as the new 'release manager' by Tom)

• Move JIRA tickets from Duraspace JIRA to Atlassian hosted as it would be free for our open source project and always 'up-to-date' software-wise. Eddie to investigate and to trial migration from DuraSpace.

  • Not bound to Duraspace for maintenance

  • Could integrate with google apps for calendaring and document sharing

  • Integrate with Confluence Wiki

  • Main reservation was what happens if Atlassian decides to stop offering as free?  This might be an issue anyhow with Duraspace JIRA

Google apps

• need to resolve DNS issues with Tom

• really important that our lists be xxxxxxx@projecthydra.org - which Google apps would enable.

Action Items

• Nail down Sept Partner meeting site

  • Rick look at dates in Sept that might work best if at ND (local facilities, competing events, etc)

  • Tom check with Adam about Rock Hall (Tom)

• Forward MOU 1 page addendum when ready

• Put out some topics for June partner meeting (all)

• Decide on partner meetings that could be more dev focused (nail down if we have separate tracks)

• OR 12 Booth literature (unassigned)

• OR 12 Screencasts (all)

• OR 12 T-shirts (unassigned)

• Eddie look into hosting JIRA on Atlassian (Eddie)