April 13, 2012

Owned by Bill Branan
Jun 16, 2017

Attendees

Chris Awre (Hull)
Richard Green (Hull)
Eddie Shin (mediaShelf)
Robin Ruggaber (UVa)
Rick Johnson (ND)
Tim Sigmon (UVa)

Topics and Notes

MOU

  • MOUs in Hull for final signature and will be couriered back to other partners asap
  • 1 page addendum to MOU available soon?

Partner Meeting Scheduling and Location

  • Confirmed again at Charlottesville, VA, June 6-8
  • Sept meeting site still not finalized
    • Notre Dame? Rock Hall?
    • Notre Dame has confirmed ability to host and some interest from IU in sending more folks if at ND (and 4 hours from Cleveland)
    • Tom was going to check with Adam on Rock Hall abilities as there was some interest in having a meeting at a non-University site
  • Should there be a Dec partner meeting?
    • General consensus was at a minimum there should be a Steering group meeting
    • Location TBD?
  • Steering group (at least) should consider longer-term planning.
    • Where should Hydra be in a year? Two years?

Partner Meeting Focus

  • Have more developer topics suggested up front to get more developer attendance?
  • Do we have separate tracks (may depend on who is there but could also get different folks there depending on expected topics)?
  • Have 1 or 2 meetings a year with a heavier technical focus to get involvement from folks with challenged funds?

OR 2012

  • We will probably not hear back on submissions until a week from Monday, April 16 (ie April 23rd)
  • Maintaining a booth
    • Do we have literature available such as bookmarks, 4x6 cards?
    • Use screencasts needed for webinars at OR
      • Do we have screencasts available to run on a flat screen display on different partner implementations? (Useful for demo, or as a loop when stand unmanned (unpersoned?))
      • Ones mentioned were Libra, Hull, Atrium.  Others?
    • How do we staff it? Consensus was it can be done but no clear plan on logistics yet
    • We have a placeholder application in with the conference organisers
    • Take up by email how this might be staffed/run
  • T-Shirt
    • Would be nice to be able to distribute at OR
    • Have available in a limited quantity as incentive for attendance of Hydra workshop (ie. 1st 50 get a t-shirt)
    • Not sure the "we R pwning ur repoztry" is mainstream enough for folks to understand (esp UK!)

Project Mgmt

  • Hudson/Jenkins Server
    • Eddie had to resurrect the Hudson/Jenkins server lately and may want to look at improving the hosting infrastructure for this soon
    • Need to work through transferring ownership from MediaShelf (Chris Beer was listed as the new 'release manager' by Tom)
  • Move JIRA tickets from Duraspace JIRA to Atlassian hosted as it would be free for our open source project and always 'up-to-date' software-wise. Eddie to investigate and to trial migration from DuraSpace.
    • Not bound to Duraspace for maintenance
    • Could integrate with google apps for calendaring and document sharing
    • Integrate with Confluence Wiki
    • Main reservation was what happens if Atlassian decides to stop offering as free?  This might be an issue anyhow with Duraspace JIRA

Google apps

  • need to resolve DNS issues with Tom
  • really important that our lists be xxxxxxx@projecthydra.org - which Google apps would enable.

Action Items

  • Nail down Sept Partner meeting site
    • Rick look at dates in Sept that might work best if at ND (local facilities, competing events, etc)
    • Tom check with Adam about Rock Hall (Tom)
  • Forward MOU 1 page addendum when ready
  • Put out some topics for June partner meeting (all)
  • Decide on partner meetings that could be more dev focused (nail down if we have separate tracks)
  • OR 12 Booth literature (unassigned)
  • OR 12 Screencasts (all)
  • OR 12 T-shirts (unassigned)
  • Eddie look into hosting JIRA on Atlassian (Eddie)