Permission Template Access roles behaviors

			Consensus vs. Needs Confirmaton	Behavior	Access Role	Works now for Collections	Expected to work based on description for Collections	Works now for Admin Sets	Expected to work based on description for Admin Sets	Comments
cs-c	cs-as	m-as				green = works as expected and agreed upon		red = does NOT work as expected and agreed upon		yellow = unsure
Impacting collections/adminsets
√	√	√		edit_access in solr_doc to collection/adminset	manager	YES	manager can modify collection metadata	YES	manager can edit the set metadata, participants, and release and visibility settings
√	√	√			depositor	NO		NO		NOTE: Creator of the AS does not have edit access at master
√	√	√			viewer	NO		NO		NOTE: Creator of the AS does not have edit access at master

√	√	√		read_access in solr doc to collection/adminset	manager	NO		NO
√	?	?	Should depositors have read access? I propose an additional setting for sharing that allows this to be ON/OFF for a collection type.		depositor	NO	depositor can view the collection	NO		In general... for collections, you likely will want depositors to have read_access. For example, if a team is jointly curating a collection, depositors to the collection will want to view the collection. for admin_sets, you may not want depositors to have read_access. For example, if you only use the default admin set, you may not want to grant all users access to view that admin set.
√	X	X	I propose that Viewer of admin sets SHOULD have read access.		viewer	YES	viewer can view the collection even if the visibility permissions of the collection otherwise would not permit them to view it.	NO		Rationale... A user who is granted special access to a collection/admin set have a higher need to be able to see the collection/admin set's metadata and list of works.

√	√			access to collection/adminset index via Managed Collections tab	manager	YES		YES		NOTE: Managed Collections does not yet exist at master.
√	X		If granted read access, depositors will see admin sets in Managed Collections.		depositor	YES	depositor can view the collection	NO		Depositors do NOT see admin sets in Managed Collections. NOTE: Managed Collections does not yet exist at master.
√	X		If granted read access, viewers will see admin sets in Managed Collections.		viewer	YES	viewer can view the collection even if the visibility permissions of the collection otherwise would not permit them to view it.	NO		Viewers do NOT see admin sets in Managed Collections. NOTE: Managed Collections does not yet exist at master.

				create collection/adminset	any user	SORT OF		ADMINs only		For collections, who can create collections of a particular type is limited to collection type managers and creators. The admin set collection type also controls who can create admin sets, but the collection type for admin sets is hard coded to only allow admins to do this.

√	√	√		delete collection/adminset	manager	YES	manager delete the collection	YES
√	?	?			depositor	NO		NO?		Can't see admin sets. Need to re-test after granting read access.
√	?	?			viewer	NO		NO?		Can't see admin sets. Need to re-test after granting read access.

√	√	√		access to collection/adminset show page	manager	YES		YES		via :edit access to the collection
X	?	?	Need to grant collection/admin set depositor read access to view show page.		depositor	NO	depositor can view the collection	NO		PROPOSED change to YES-- via :read access to the collection & admin set
√	?	?	Need to grant admin set viewer read access to view show page.		viewer	YES		NO		PROPOSED change to YES for admin sets -- via :read access to the admin set

√	√	√		access to collection/adminset edit page	manager	YES	manager can modify collection metadata	YES	manager can edit the set metadata, participants, and release and visibility settings
√	√	√			depositor	NO		NO
√	√	√			viewer	NO		NO

√	√	√		add works to collection/adminset	manager	YES	manager can add to and remove works from the collection	NEW ONLY		admin sets via New Work form only
X	√	√	Granting read access will allow depositor to add works from admin show page.		depositor	NO	depositor can add works to to the collection	NEW ONLY	depositor can add new works to this administrative set	admin sets via New Work form only Currently, without read access to collection, a depositor can only add works to a collection via Work → Relationship Tab OR via bulk add to collection on Dashboard → Works index page. Edit Works → Relationships Tab – DOES NOT include collections where user is depositor, but it SHOULD. PROPOSED change to grant depositor read access will allow depositors to add works from the collection admin show page.
√	√	√			viewer	NO		NO

				remove works from collection/adminset	manager	YES, IF	manager can add to and remove works from the collection	NO		YES IF requires_membership? false NO IF requires_membership? true NOTE: Admin sets uses the master UI which does not surface the ability to remove works from the adminset show page.
					depositor	?		NO		Can't right now for sure because the depositor can't get to the page where Remove is allowed. NOTE: Admin sets uses the master UI which does not surface the ability to remove works from the adminset show page.
					viewer	NO		NO		NOTE: Admin sets uses the master UI which does not surface the ability to remove works from the adminset show page.

√	√	√		move works between collection/adminset	manager	YES	manager can add to and remove works from the collection	YES		YES when moving between collections of the same type YES when moving between different collection types IF requires_membership? false Minimally, manager has to be a manager/depositor to both collections NOTE: Move is currently only allowed from edit work Relationships tab, by selecting different collections/admin set.
X	√	√	For collections... Possibly solved by depositor having read access to the collection?		depositor	NO		YES/NO		For admin sets... requires edit access to the work. Can change for works the depositor created.
√	√	√			viewer	NO		NO
			Consensus vs. Needs Confirmaton	Behavior	Access Role	Works now for Collections	Expected to work based on description for Collections	Works now for Admin Sets	Expected to work based on description for Admin Sets	Comments
Impacting works
				edit_access in solr_doc to new works	manager	YES	manager can edit work metadata	YES	manager can edit work metadata	Applied at create time when a work is created in just one collection. Admin set participants are applied every time a work is created. Collection and admin set permissions are additive.
					depositor	NO		NO
					viewer	NO		NO

				read_access in solr doc to collection/adminset	manager	NO		NO
					depositor	NO	depositor can view the collection	NO
					viewer	YES	viewer can view it even if the visibility permissions of the collection otherwise would not permit them to view it	YES	viewer can view works in the set regardless of the visibility settings applied to the work	Applied at create time when a work is created in just one collection. Admin set participants are applied every time a work is created. Collection and admin set permissions are additive.
				All other access to works is based on the edit and read access grants and is controlled by the standard abilities process.