Samvera Tech Call 2021-02-03

Meeting Logistics:


(meeting notes below)

Moderator: Juliet Hardesty

Notetaker: Anna Headley


Meeting Process

 Moderator and Note Taker - click to see meeting process...
  1. Standing pre-agenda items (moderator)
    1. Welcome

      • "Welcome everyone, please add your name to the Attendees list.  If you are unable to do so, please let us know, and someone will add you. To any newcomers, Welcome, and please feel free to ask questions. Likewise for all attendees. We strive for an open and accessible conversation around Samvera technology."

    2. Call for new agenda items
  2. Follow Agenda from above (facilitated by moderator) and record notes in Notes section below (note taker)
  3. Standing post-agenda items (moderator)
    1. call for next moderator and note taker (moderator)
      1. Moderator:
      2. Notetaker:
    2. Samvera help follow-up (moderator)
    3. Pull request review (moderator)
  4. Post-meeting action (note taker)
    1. After call, this week's notetaker should create the agenda for the next call:
      1. Open template agenda titled "Samvera Tech Call 2021-xx-xx"
      2. Click on ... in the top right corner, and select copy.
      3. Popup will open for location. It should contain:
        1. Space: Samvera
        2. Parent page: 2021
      4. Select copy. New page should be created.
      5. Modify the title to remove "copy of", update it with the next date, add moderator, notetaker, and any carry-over agenda info. Click Publish. 


  • Community contribution process: how to improve it, share the responsibility of it, and feel good about it, all in the hopes of avoiding avoiding burnout (Heather Greer Klein) -- the conversation continues
    • See last weeks notes for more context
    • Draft Working Group charter: Hyrax Development Support & Engagement Working Group (working title)
      • attempt to address 4 main issues listed in the draft charter
      • Heather is offering to facilitate, not as a matter of course on working groups, but since she's relatively impartial and it will be a good way for her to familiarize herself more with working groups.
      • This draft is well-received.
      • Can we shorten the timeline?
        • Let's adjust the timeline on a per-deliverable basis; some can definitely happen faster
      • The evaluation / recommendations deliverables will likely examine structure contributors to these issues
      • Group members should probably look at the white paper about hyrax (proposing new formal roles) where some of these issues were highlighted (TODO: add link)
      • May need more info re: how often the group will meet / how much time a participant would be expected to contribute in order to assess ability to participate.
        • The group may be able to organize a lot of the work asynchronously and rely on monthly meetings after ramping up
      • Next steps: Heather will revise timeline, meetings, ask for input from Jeremy and tamsin, and then post to the list ASAP to solicit members.
    • Do we have any updates from the Hyrax maintenance working group that relate to this topic?
      • In an organization phase; there are a lot of outstanding issues
      • Working on testing, setups can be challenging
  • Next time:
  • Help requests