October 16, 2020

Date

16 Oct 2020 

Connection Info:

Topic: Samvera Connect 2020 - Program Committee
Time: Oct 16, 2020 09:00 AM Mountain Time (US and Canada)

Slack #connect2020pc

Attendees

• Brian McBride

• Richard Green
• david.schober(regards)
• Heather Greer Klein
• Kevin Kochanski
• Abigail Bordeaux
• Jeremy Friesen (regards)
• Jon Cameron
• Eliot Jordan (regards)
• Nabeela Jaffer

Agenda Items

1. Welcome
   
   
2. Additions/changes to agenda
   *** All items "under control" except where noted below ***
   
   
3. Plenary Speakers  - Final status check
   
   1. Welcome - Rosalyn Metz
   2. Code of Conduct - Jessica Hilt - probably pre-recorded status?
   3. Guest Speaker - Torsten Reimer
   4. Community Manager  Update - Carolyn Caizzi Heather Greer Klein
   5. State of Samvera - Rosalyn Metz
   6. Hyrax Update -  Juliet Hardesty
   7. Valkyrie -  Trey Pendragon
   8. Avalon - Jon Cameron
   9. Hyku - Kevin Kochanski (Now decided - not Rob; update on wiki and Sched )
      
      
4. Presentations update Richard Green
   1. Final Status check
      Zenhub link
      Evaluation spreadsheet link
   2. Wiki program page 
   3. Google Drive for Presentations
      
      
5. Lightning Talks
   1. Final Status check
      
      
6. Resourcing/Teams updates
   1. Presentation/Technical Team david.schober /Eliot Jordan
      
      1. Status Check
         Practice times for presenters Monday 10/19 4-6pm EDT, Tuesday 10/20 9-11am EDT
      2. Best practices - final status check
         Document to be sent out with practice time email
      3. MC Volunteers for
         1. Brian McBride 23 Oct 2020
         2. Nabeela Jaffer26 Oct 2020
         3. Jeremy Friesen27 Oct 2020
         4. Abigail Bordeaux 28 Oct 2020
         5. Heather Greer Klein 29 Oct 2020
            RG to confirm these by email
            Question of whether are guidelines - no, but RG will offer one or two thoughts including mention of the Code of Conduct
      4. https://docs.google.com/document/d/1nMa_s-7a-LH0sYV8fOb5PjuXbnz4NfLi2X3yythB3kI/edit (Tech team notes)
   2. Community Building Events Team (previously known as Social Event Team) Jeremy Friesen
      1. Final Status Check 
      2. Policy for dealing with potential zoom bombing
      3. current working document with all current thoughts.
      4. Finalize schedule
      5. Need Zoom connection info by 16 Oct 2020
   3. Mentoring Program Nabeela Jaffer
      
      1. Status Check
         2 mentees signed up with four mentors available.  UK mentee was given both a US and a UK mentor!
         
         
7. Poster sign up - Google drive folder for posters
   
   1. Final Status check
   2. Slack channel - #connect2020-poster-session delete it asap to avoid confusion with the advertized "#connect-posters"?
   3. Zoom Connection info for each presenter
   4. Scheduling posters on sched.com
      
      
8. Open discussion
   ALL Final check in on Slack Wednesday 10/21 and then at the end of each conference day.