May 7, 2020 Meeting notes

Owned by Brian McBride
Last updated: May 08, 2020 by Richard Green
2 min read

Date

Connection Info:

Samvera Slack #connect2020pc

Attendees

Agenda Items

  1. Welcome
  2. Additions/changes to agenda
  3. Virtual Conference Reviews
    1. CNI - Notes Kevin Kochanski
      Kevin provided extensive notes from a conversation with CNI's Assistant Executive Director (see link).
    2. Library Publishing Forum Abigail Bordeaux
      Abigail noted that the LPF conference was 'in progress' using Zoom with breakout rooms for small group discussions.  LPF have tried to capture a social element with a variety of themed events (food, drinks, pets).  These seem to go well if they fall within an participant's working day.
      The main conference channel does not require registration but some sessions have been capped and do require pre-registration.
      Notes that whilst colleagues understand that 'someone is away at a conference' they are not so understanding of the time commitment if the conference is virtual.
      More to come as the conference progresses.
    3. Other conferences?
  4. Program Format Discussions
    1. Possible options
      CNI have meade their virtual conference single track over two weeks.
      If we split the conference like this, there will could be considerable pressure on us for an extended period of time.  Appoint the equivalent of 'room captains' to take some of the load?
      We need a CfP out early summer - the returns may help us plan the structure.  The pool of material may be different than usual because of the on-line format.  It may be that there wouldn't be two weeks-worth of content.
    2. Resources required
      1. platform
        Need to identify a platform well ahead of time.  Ask Indiana if we can use their Zoom and, if the answer is 'yes' investigate what resources their particular variant offers.
      2. staffing
  5. Virtual Connect Presentation for Connect 2020
    1. What do we want to ask the community? (zoom poll and slack poll)
      1. Time block question.  Start preso with very brief recap of the normal f2f conference structure.
      2. What components are important to virtual connect
        1. workshops y/n
        2. presentations y/n
        3. unconference y/n
        4. lightning talk y/n
        5. other? y/n
      3. Possible coffee meetups dinner time meetups y/n | multiple choice (30m, 1hr)
        1. work hours, outside work hours (time zone based social events)
      4. first time attendee questions
      5. What would you add to the conference is there was no limitation (except virtual)
      6. would you be willing to ask a friend or colleague to join the event
      7. would you be willing to volunteer for room captain?
      8. Ask the community if they had other virtual connect experience?
    2. Present possible options
    3. Methods/channels for gathering input from community
      1. Google form?
  6. Update Connect 2020 pages 
    Discuss next call
  7. Schedule next meeting
    Thursday 26th May.  BMcB will send an iCAL
  8. Open discussion

Action items

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