October 8, 2020

Date

Oct 8, 2020 

Connection Info:

Topic: Samvera Connect 2020 - Program Commitee 
Time: Oct 8, 2020 09:00 AM Mountain Time (US and Canada)

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https://utah.zoom.us/j/93084173473?pwd=ZXFDRHpJcGFheHllVnUxekxGazlKUT09

Meeting ID: 930 8417 3473
Passcode: 242396
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+16699006833,,93084173473# US (San Jose)
+12532158782,,93084173473# US (Tacoma)

Attendees

• @Brian McBride

• @Richard Green

• @Abigail Bordeaux (regards)

• @Heather Greer Klein

• @Jeremy Friesen (regards)

• @Nabeela Jaffer (regards)

• @Eliot Jordan

• @Kevin Kochanski

• @david.schober

• Torsten Reimer

Agenda Items

1. Welcome
   
   

2. Guest Speaker Torsten Reimer

   1. Synopsis of talk
      British Library approached their need for a repository agnostic to what should be used but, after a pilot, went to beta and are now going to full service.  This is a multi-tenant installation with a number of cultural heritage partners.
      Wants to talk about (1) the challenges and opportunities the work presented and (2) on their work with partners and the Arcadia grant to make Hyku more useful.
      Lead into a wider discussion of the purpose of a repository, the risks inherent in system choice, how things are harder and harder to set up and maintain when outsourcing may look slicker and more exciting.  How orgs need to address their real needs around openness and transparency.  Look at the many pros and cons of in-house v. shared services.
      Title and synopsis to RG by Monday noon (BST).

   2. Zoom Webinar Prep
      Will provide slide deck ahead of time in case of technical problems
      Would appreciate a trial run - DS to arrange

   3. Q & A
      Request that the talk not assume too much prior knowledge - there may be some in the audience very new to Samvera.
      
      

3. Introduction @Heather Greer Klein (Samvera Community Manager)
   Welcome!!!
   
   

4. Additions/changes to agenda

   1. Need to add link for registration on webinar to Sched.  DS to provide to RG.
      RG has the link - see further discussion below
      
      

5. Plenary Speakers 

   1. Welcome - @Rosalyn Metz

   2. Code of Conduct - @Hilt, Jessica (Deactivated) - probably pre-recorded
      RG to contact JH and ask if this will, in fact, be a recording and - if so - who will control it and where will it be located (pref.  Samvera YouTube channel)

   3. Guest Speaker - Torsten Reimer

   4. Community Manager  Update - @Carolyn Caizzi @Heather Greer Klein

   5. State of Samvera - @Rosalyn Metz

   6. Hyrax Update -  @Juliet Hardesty

   7. Valkyrie -  @Trey Pendragon

   8. Avalon - @Jon Cameron

   9. Hyku - @Kevin Kochanski and/or @Rob Kaufman
      
      

6. Presentations update @Richard Green
   Zenhub link
   Evaluation spreadsheet link

   1. Wiki program page 

   2. Google Drive for Presentations
      All presentations look to be under control.  RG to email speakers next week and ask them to deposit slides ahead of time in the folder provided.
      
      

7. Lightning Talks

   1. Status check
      9 lightnings accepted.  One slot free in case of a last minute request.
      
      

8. Resourcing/Teams updates

   1. Presentation/Technical Team @david.schober /@Eliot Jordan

      1. Status Check
         Jon Cameron is writing up a 'best practices' document and will share for comment before distributing to speakers
         DS add Heather to helpers' channel

      2. MC Volunteers for

         1. @Brian McBride Oct 23, 2020

         2. Oct 26, 2020

         3. Oct 27, 2020

         4. Oct 28, 2020

         5. @Heather Greer Klein Oct 29, 2020 
            Ask NJ, JF an AB if they can take a day (or half day).  KK and RG held in reserve,  RG to contact them.

      3. https://docs.google.com/document/d/1nMa_s-7a-LH0sYV8fOb5PjuXbnz4NfLi2X3yythB3kI/edit (Tech team notes)

   2. Community Building Events Team (previously known as Social Event Team) @Jeremy Friesen

      1. Status Check 

      2. current working document with all current thoughts.

      3. Finalize schedule

      4. Need Zoom connection info by Oct 16, 2020 
         Hoping that JF will get session information for Sched and the wiki to RG on Monday 10/9 - urgently needed

   3. Mentoring Program @Nabeela Jaffer

      1. Status Check
         Last communication with NB suggested no mentees - message was sent to all registered attendees 10/5
         
         

9. Poster sign up - Google drive folder for posters

   1. Status check
      11 submitted - RG will post them over the weekend and make an announcement on Monday 10/12.

   2. Need a general Slack channel and a Zoom Connection info for each presenter
      BM will create Slack channel.  RG will schedule Zooms Monday 10/19 - Wednesday 10/21 at the end of each three-hour block and ask poster authors if they want to provide their own Zoom (need link) or take one from us (via Emory)

   3. Scheduling posters on sched.com
      
      

10. Messing Discussion - appears to be some confusion on registration @Kevin Kochanski
    Existing wording:  Registration is required for all workshops, presentations and community building events.  To sign up use our Sched website or the Sched app on your mobile device (search conferences for 'Samvera').  Registration is free of charge and is achieved by creating an account for yourself and adding workshop(s), presentation(s) and/or community events to your personal schedule.  Once signed up, we’ll send you a link to the webinar registration form (sorry, yes, a second sign-up) which will provide you with a unique link to access the conference Zoom webinar; we plan to send out those links next week and then on a daily basis to people who register after that. 
    
    HGK to provide something clearer .  RG to post everywhere this information appears and use in future emails.

Proposed next message from HGK - RG tweaks in orange:  

Connect 2020 On-line is free of charge but registration is required. To register:

1. Create an account on the conference Sched website: https://sc2020.sched.com/

2. Select the workshops, presentations, and/or community events you will attend and add them to your schedule. Some workshops have limited seats and are filling up fast!

3. Beginning  During the week of October 12th, all Attendees registered in Sched will be emailed a Zoom webinar registration link. Follow this link to obtain your unique URL to join the conference.  The same URL will work throughout the conference program on Friday 10/23 and Monday - Thursday 10/26 - 10/29.  You may also receive specific connection information for any workshops or community events you've added to your schedule.

(a note from Heather - I'm happy to be added as a contact for questions to take some burden off the Committee! I can likely troubleshoot most things and if I can't, I can ping the channel. Could just add a line like: Questions? Email Heather Greer Klein, Samvera Community Manager, heather.klein@emory.edu)
Thanks, Heather.