2020-08-07 - Planning a Dev Congress November 2020

Planning Meetings

Planning Documents

August 7 Meeting, 3:00-4:00 PM Eastern

Attendees:

Agenda

Review from last meeting
- Action Items:
  - (Lynette) Add quick policy on wiki regarding what to do if Zoom bomb
    - Added page Dealing with Zoom bombing
    - Should this be on the Co-development page instead of a new page?
  - (Lynette) will take the detached todo items and move them to a more general spot
    - Not sure what I was supposed to do with this.
  - (Trey) will be bringing example boards for our next review
    - Winter Dev Congress: https://github.com/orgs/samvera/projects/5
    - 2019 Dev Congress: https://github.com/orgs/samvera/projects/4
    - Core Component WG: https://github.com/orgs/samvera/projects/3
    - Wings: https://github.com/samvera/hyrax/projects/14
    - Valkyrie 2019 Workshop: https://github.com/samvera/valkyrie/projects/1
  - (Trey) will create a project board for Dev Congress
    - https://github.com/orgs/samvera/projects/6
  - (Kait) will create a wiki page for topic list (e.g. the landing page of all topics)
    - Topic List - Developer Congress 2020
  - (Anna) may have a script for the 2019 dev congress, she'll try to dig that up
  - (Kait) please add guidance to the Room Captain Template
  - (Lynette) will find links to documents regarding Shared Development Environments
    - Added to Co-development Technologies page
  - (Jeremy) find out time slots for Samvera Conference and align our time
    - From July 30, 2020 : 8am PST to 11am PST are the times of Samvera Connect
- Schedule & Format
  - Structure of Day
- Preparation
  - What should we ask of attendees in advance?

Schedule next meeting

Notes

Action Items:
- We're gonna move the Zoom bombing document to Co-Development. (Lynette)
- Move Topic Facilitator Guide - Developer Congress 2020 todo items to home page. (Lynette)
  - Will also put times here and remove the "Logistics" page.
- (Anna) Create an agenda for the kickoff meeting.
- (Kait) please add guidance to the Room Captain Template
- (Anna) Review+edit co-development recommendations for zoom. Co-development Technologies#HelpfulHintsonHowtouseVisualStudio
- (Trey) Replace "Room Captain" with "Topic Facilitator
- (Anna) Send meeting to everyone for a couple weeks from now.
Anna: Looked for script for last dev congress, didn't find much. Will create an agenda.
Naming
- "Room Captain"
  - Is there a different name for this?
  - People may want to talk about something, but not feel comfortable facilitating.
  - "Topic Facilitator"
- "Topics"
  - Is topic the right word if people are going to do work?
  - Historically there's been a variety of things - sometimes it's talking about scoping or writing code, whatever people have energy around.
  - We decided on Topic.
Decide for time for kickoff, check-in, and wrap-up
- 9 AM Pacific/12 PM Eastern for kick-off.
- 9 AM Pacific/12 PM Eastern for check-in.
- 12 PM Pacific/3 PM Eastern for wrap-up.
- Publish these times on the "General" page.
Topic page:
- Topic List - Developer Congress 2020
- We did some editing.
Agenda for Next Time
- Where should topic facilitators put the estimate?
- Schedule & Format
  - Structure of Day
- Preparation
  - What should we ask of attendees in advance?
- Communication Plan.