2020-08-07 - Planning a Dev Congress November 2020

August 7 Meeting, 3:00-4:00 PM Eastern

Attendees: 

Agenda

• Review from last meeting

  • Action Items:

    • (Lynette) Add quick policy on wiki regarding what to do if Zoom bomb

      • Added page Dealing with Zoom bombing

      • Should this be on the Co-development page instead of a new page?

    • (Lynette) will take the detached todo items and move them to a more general spot

      • Not sure what I was supposed to do with this.

    • (Trey) will be bringing example boards for our next review

      • Winter Dev Congress: https://github.com/orgs/samvera/projects/5

      • 2019 Dev Congress: https://github.com/orgs/samvera/projects/4

      • Core Component WG: https://github.com/orgs/samvera/projects/3

      • Wings: https://github.com/samvera/hyrax/projects/14

      • Valkyrie 2019 Workshop: https://github.com/samvera/valkyrie/projects/1

    • (Trey) will create a project board for Dev Congress

      • https://github.com/orgs/samvera/projects/6

    • (Kait) will create a wiki page for topic list (e.g. the landing page of all topics)

      • Topic List - Developer Congress 2020

    • (Anna) may have a script for the 2019 dev congress, she'll try to dig that up

    • (Kait) please add guidance to the Room Captain Template

    • (Lynette) will find links to documents regarding Shared Development Environments

      • Added to Co-development Technologies page

    • (Jeremy) find out time slots for Samvera Conference and align our time

      • From July 30, 2020 : 8am PST to 11am PST are the times of Samvera Connect

  • Schedule & Format

    • Structure of Day

  • Preparation

    • What should we ask of attendees in advance?

• Schedule next meeting

Notes

• Action Items:

  • We're gonna move the Zoom bombing document to Co-Development. (Lynette)

  • Move Topic Facilitator Guide - Developer Congress 2020 todo items to home page. (Lynette)

    • Will also put times here and remove the "Logistics" page.

  • (Anna) Create an agenda for the kickoff meeting.

  • (Kait) please add guidance to the Room Captain Template

  • (Anna) Review+edit co-development recommendations for zoom. Co-development Technologies#HelpfulHintsonHowtouseVisualStudio

  • (Trey) Replace "Room Captain" with "Topic Facilitator

  • (Anna) Send meeting to everyone for a couple weeks from now.

• Anna: Looked for script for last dev congress, didn't find much. Will create an agenda.

• Naming

  • "Room Captain"

    • Is there a different name for this?

    • People may want to talk about something, but not feel comfortable facilitating.

    • "Topic Facilitator"

  • "Topics"

    • Is topic the right word if people are going to do work?

    • Historically there's been a variety of things - sometimes it's talking about scoping or writing code, whatever people have energy around.

    • We decided on Topic.

• Decide for time for kickoff, check-in, and wrap-up

  • 9 AM Pacific/12 PM Eastern for kick-off.

  • 9 AM Pacific/12 PM Eastern for check-in.

  • 12 PM Pacific/3 PM Eastern for wrap-up.

  • Publish these times on the "General" page.

• Topic page:

  • Topic List - Developer Congress 2020

  • We did some editing.

• Agenda for Next Time

  • Where should topic facilitators put the estimate?

  • Schedule & Format

    • Structure of Day

  • Preparation

    • What should we ask of attendees in advance?

  • Communication Plan.