2020-07-24 - Planning a Dev Congress November 2020
July 24 Meeting, 3:00-4:00 PM Eastern
Attendees:
Agenda
- Review from last meeting
- Action Items:
- (Adam) Ask Virtual Connect if they have any zoom tips for protecting the room.
- (Kait) Generate a template for proposing topics. - Room Captain Template
- Generate an issue template? - Delayed until retrospective review.
- (Lynette) Find the last dev congress retrospective.
- (Trey) Send the next meeting
- Schedule & Format
- Preparation
- What should ask ask of attendees in advance?
- Action Items:
- Schedule next meeting
Notes
- Virtual Connect Zoom tips (see below)
- Zoom Regular appears to match better
- Captains could share URLs to their Zoom meeting
- (Action Item) Lynette Rayle Add quick policy on wiki regarding what to do if Zoom bomb
- Host shuts it down immediately
- Everyone rally to the Samvera #developer_congress channel
- Reviewed Room Captain Template
- Topic Facilitator Guide - Developer Congress 2020
- Time slots are dependent on the participants and availability
- Lynette Rayle will take the detached todo items and move them to a more general spot
- Ways to Gather Topics
- We will create a Wiki page with team proposals (and a link to the project board)
- This wiki page would have a bulleted list to the room captain template
- There is a one proposal to many issues relationship
- Trey Pendragon will create a project board for Dev Congress
- Kait Sewell will create a wiki page for topic list (e.g. the landing page of all topics)
- Trey Pendragon will be bringing example boards for our next review
- We will create a Wiki page with team proposals (and a link to the project board)
- Walk through of Wiki Build Out
- Tabs
- Home, Logistics, Development - for the Developer Congress
- Planning Group, Planning Meetings, Planning Documents - for the preparation
- Anna Headley may have a script for the 2019 dev congress, she'll try to dig that up
- We plan to have a verbal introduction to the proposal on day one (Kait Sewell please add guidance to the Room Captain Template)
- Lynette Rayle will find links to documents regarding Shared Development Environments
- Jeremy Friesen find out time slots for Samvera Conference and align our time
- From July 30, 2020 : 8am PST to 11am PST are the times of Samvera Connect
- Anna Headley Schedule next meeting for August 7th; need to discuss the day
- Tabs
Feedback from David Schober on Zoom hints/tips for conferences
Zoom Regular
(limit 300 people Northwestern)
- manual acceptance of each person
- can screen share
- Record meeting?
Or
Zoom webinars
- enhanced registration
- Needs a request (from Northwestern) at least
- everyone comes in silent
Recommendation:
- Each room leader should host their own zoom meeting
- Get a protocol for Zoom bombing (immediately shut it down)
- Use a password
- Follow university guideline(s) for Zoom