Samvera Community Wiki
2020-07-24 - Planning a Dev Congress November 2020
July 24 Meeting, 3:00-4:00 PM Eastern
Attendees:
Agenda
Review from last meeting
Action Items:
(Adam) Ask Virtual Connect if they have any zoom tips for protecting the room.
(Kait) Generate a template for proposing topics. - Room Captain Template
Generate an issue template? - Delayed until retrospective review.
(Lynette) Find the last dev congress retrospective.
(Trey) Send the next meeting
Schedule & Format
Preparation
What should ask ask of attendees in advance?
Schedule next meeting
Notes
Virtual Connect Zoom tips (see below)
Zoom Regular appears to match better
Captains could share URLs to their Zoom meeting
(Action Item) @Lynette Rayle Add quick policy on wiki regarding what to do if Zoom bomb
Host shuts it down immediately
Everyone rally to the Samvera #developer_congress channel
Reviewed Room Captain Template
Time slots are dependent on the participants and availability
@Lynette Rayle will take the detached todo items and move them to a more general spot
We will create a Wiki page with team proposals (and a link to the project board)
This wiki page would have a bulleted list to the room captain template
There is a one proposal to many issues relationship
@Trey Pendragon will create a project board for Dev Congress
@Kait Sewell will create a wiki page for topic list (e.g. the landing page of all topics)
@Trey Pendragon will be bringing example boards for our next review
Walk through of Wiki Build Out
Tabs
Home, Logistics, Development - for the Developer Congress
Planning Group, Planning Meetings, Planning Documents - for the preparation
@Anna Headley may have a script for the 2019 dev congress, she'll try to dig that up
We plan to have a verbal introduction to the proposal on day one (@Kait Sewell please add guidance to the Room Captain Template)
@Lynette Rayle will find links to documents regarding Shared Development Environments
@Jeremy Friesen find out time slots for Samvera Conference and align our time
From July 30, 2020 : 8am PST to 11am PST are the times of Samvera Connect
@Anna Headley Schedule next meeting for August 7th; need to discuss the day
Feedback from David Schober on Zoom hints/tips for conferences
Zoom Regular
(limit 300 people Northwestern)
- manual acceptance of each person
- can screen share
- Record meeting?
Or
Zoom webinars
- enhanced registration
- Needs a request (from Northwestern) at least
- everyone comes in silent
Recommendation:
- Each room leader should host their own zoom meeting
- Get a protocol for Zoom bombing (immediately shut it down)
- Use a password
- Follow university guideline(s) for Zoom