2020-07-24 - Planning a Dev Congress November 2020

Planning Meetings

Planning Documents

July 24 Meeting, 3:00-4:00 PM Eastern

Attendees:

Agenda

Review from last meeting
- Action Items:
  - (Adam) Ask Virtual Connect if they have any zoom tips for protecting the room.
  - (Kait) Generate a template for proposing topics. - Room Captain Template
  - Generate an issue template? - Delayed until retrospective review.
  - (Lynette) Find the last dev congress retrospective.
  - (Trey) Send the next meeting
- Schedule & Format
  - Structure of Day
- Preparation
  - What should ask ask of attendees in advance?

Schedule next meeting

Notes

Virtual Connect Zoom tips (see below)
- Zoom Regular appears to match better
- Captains could share URLs to their Zoom meeting
- (Action Item) Lynette Rayle Add quick policy on wiki regarding what to do if Zoom bomb
  - Host shuts it down immediately
  - Everyone rally to the Samvera #developer_congress channel
Reviewed Room Captain Template
- Topic Facilitator Guide - Developer Congress 2020
- Time slots are dependent on the participants and availability
- Lynette Rayle will take the detached todo items and move them to a more general spot
Ways to Gather Topics
- We will create a Wiki page with team proposals (and a link to the project board)
  - This wiki page would have a bulleted list to the room captain template
  - There is a one proposal to many issues relationship
- Trey Pendragon will create a project board for Dev Congress
- Kait Sewell will create a wiki page for topic list (e.g. the landing page of all topics)
- Trey Pendragon will be bringing example boards for our next review
Walk through of Wiki Build Out
- Tabs
  - Home, Logistics, Development - for the Developer Congress
  - Planning Group, Planning Meetings, Planning Documents - for the preparation
- Anna Headley may have a script for the 2019 dev congress, she'll try to dig that up
- We plan to have a verbal introduction to the proposal on day one (Kait Sewell please add guidance to the Room Captain Template)
- Lynette Rayle will find links to documents regarding Shared Development Environments
- Jeremy Friesen find out time slots for Samvera Conference and align our time
  - From July 30, 2020 : 8am PST to 11am PST are the times of Samvera Connect
- Anna Headley Schedule next meeting for August 7th; need to discuss the day

Feedback from David Schober on Zoom hints/tips for conferences

Zoom Regular

(limit 300 people Northwestern)

- manual acceptance of each person

- can screen share

- Record meeting?

Or

Zoom webinars

- enhanced registration

- Needs a request (from Northwestern) at least

- everyone comes in silent

Recommendation:

- Each room leader should host their own zoom meeting

- Get a protocol for Zoom bombing (immediately shut it down)

- Use a password

- Follow university guideline(s) for Zoom