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2020-07-10 - Initial Meeting - Planning a Dev Congress November 2020

Samvera Community Wiki

2020-07-10 - Initial Meeting - Planning a Dev Congress November 2020

Jul 23, 2020

July 24th Meeting, 3-4 Eastern

Agenda:

  • Action item updates

  • Review signup templates

  • Discussion of notes from previous retrospecive/s

    • Last year's event page has retro notes at the bottom: Developer Congress - Monday 21st October 2019

July 10th Meeting, 3-4 Eastern

Zoom URL: https://princeton.zoom.us/j/97625109580

Attendees: 

  • @Lynette Rayle

  • @Adam J. Arling

  • @Trey Pendragon

  • @Anna Headley

  • @Jeremy Friesen

  • @Kait Sewell

Agenda

  • Schedule

    • We have dates but need specific times

    • Daily flow of event including forming groups, check-ins, etc.

  • Format

    • What tools will we use to hold / organize this event?

  • Preparation

    • What should ask ask of attendees in advance?

  • Schedule next meeting

Notes

  • Introductions

  • Jeremy's working on the 2020 Samvera Connect Planning Committee. Working as a liaison.

  • Schedule

    • Dates: November 16 - November 18

    • Connect planning committee looked at the Samvera Virtual Connect window of time, which is 11:30 to 3:30 EST.

    • Who all and what times are people available?

      • People tend to just show up.

      • Time frame should be connect timeframe-esque?

    • There should be some sort of work captain setup.

    • Last year each group had a team lead.

      • We also had a kanban board pre-prepped.

    • Rough plan:

      • Provide a wiki page of available topics.

      • 11:30 AM get together and outline

      • Some time frame for checking back in.

    • Do we require people to register?

      • Yes, because we'll need to prevent zoom bombings and such.

    • We should do more advertisements for this than normal.

    • We need to get deadlines for signing up for a group vs proposing a group.

      • Ensure people can propose topics during the conference.

      • There's about two and a half weeks between Samvera Connect 2020 and the dev congress.

    • We could propose work to do before the beginning of the conference.

    • We can still allow for the spontaneity of the dev congress.

    • Planning proposal:

      • Three weeks  before Samvera Connect 2020 advertise a template for proposing topics.

        • Preparatory topics

      • Announce the topics. Say if they have topics they'd like to definitely happen, please put them on the wiki in the template.

      • From end of Samvera Connect to start of Dev Congress assign captains for each topic. Each Captain should have the following:

        • Meeting place

    • Getting access: Get to the developer-congress channel on Slack and we'll provide the zoom link there.

    • Signup for attending: Wiki.

  • Tools

    • Visual Studio's free

    • Zoom Breakout Rooms.

    • Chris Colvard put out some material beforehand on how to pair with visual studio.

    • Google Meet?

  • Action Items

    • (Adam) Ask Virtual Connect if they have any zoom tips for protecting the room.

    • (Kait) Generate a template for proposing topics.

    • Generate an issue template? - Delayed until retrospective review.

    • (Lynette) Find the last dev congress retrospective.

    • (Trey) Send the next meeting