2020-07-10 - Initial Meeting - Planning a Dev Congress November 2020

July 24th Meeting, 3-4 Eastern

Agenda:

July 10th Meeting, 3-4 Eastern

Zoom URL: https://princeton.zoom.us/j/97625109580

Attendees: 

Agenda

  • Schedule
    • We have dates but need specific times
    • Daily flow of event including forming groups, check-ins, etc.
  • Format
    • What tools will we use to hold / organize this event?
  • Preparation
    • What should ask ask of attendees in advance?
  • Schedule next meeting

Notes

  • Introductions
  • Jeremy's working on the 2020 Samvera Connect Planning Committee. Working as a liaison.
  • Schedule
    • Dates: November 16 - November 18
    • Connect planning committee looked at the Samvera Virtual Connect window of time, which is 11:30 to 3:30 EST.
    • Who all and what times are people available?
      • People tend to just show up.
      • Time frame should be connect timeframe-esque?
    • There should be some sort of work captain setup.
    • Last year each group had a team lead.
      • We also had a kanban board pre-prepped.
    • Rough plan:
      • Provide a wiki page of available topics.
      • 11:30 AM get together and outline
      • Some time frame for checking back in.
    • Do we require people to register?
      • Yes, because we'll need to prevent zoom bombings and such.
    • We should do more advertisements for this than normal.
    • We need to get deadlines for signing up for a group vs proposing a group.
      • Ensure people can propose topics during the conference.
      • There's about two and a half weeks between Samvera Connect 2020 and the dev congress.
    • We could propose work to do before the beginning of the conference.
    • We can still allow for the spontaneity of the dev congress.
    • Planning proposal:
      • Three weeks (question) before Samvera Connect 2020 advertise a template for proposing topics.
        • Preparatory topics
      • Announce the topics. Say if they have topics they'd like to definitely happen, please put them on the wiki in the template.
      • From end of Samvera Connect to start of Dev Congress assign captains for each topic. Each Captain should have the following:
        • Meeting place
    • Getting access: Get to the developer-congress channel on Slack and we'll provide the zoom link there.
    • Signup for attending: Wiki.
  • Tools
    • Visual Studio's free
    • Zoom Breakout Rooms.
    • Chris Colvard put out some material beforehand on how to pair with visual studio.
    • Google Meet?
  • Action Items
    • (Adam) Ask Virtual Connect if they have any zoom tips for protecting the room.
    • (Kait) Generate a template for proposing topics.
    • Generate an issue template? - Delayed until retrospective review.
    • (Lynette) Find the last dev congress retrospective.
    • (Trey) Send the next meeting