Samvera Governance WG Charter

Owned by rsteans
Last updated: Feb 09, 2018 by Carolyn Caizzi


From Doc

Charter

The Governance working group is a small group chartered by the community to help synthesize and formalize the various governance discussions and documents currently underway.

The scope of the Samvera Governance Working Groupā€™s deliverables will be:

  • Context:Ā A one-page summary of the discussion, documentation, and feedback to-date related to the various governance models under consideration.

  • Synthesis:Ā A summary of the themes and issues that the community hopes to address by refining existing or adopting new governance practices and structures. Ā Ideally identifies key differences and decision points between the models provided for evaluation and current model. Ā This combined context and synthesis documents should be approximately 750-1500 words (1-3 pages) Ā in length

  • Draft:Ā Development of a draft governance proposal and incremental steps to implementation if appropriate

  • Community Input:Ā Circulation of the above to Partners, stakeholders, and the Steering group for review, comment, and change requests to the proposal

    • Legal Review:Ā This step will be shepherded by Steering, as the proposed model will also be assessed for legal, licensing, and MOU implications prior to further community review.

  • Proposal:Ā A revised governance proposal based on community, stakeholder, & legal feedback

  • Community Review:Ā Circulation of the final proposal for potential adoption at a Spring/Summer 2018 partner meeting

Based on stakeholder & community, the group may choose to amend or update its charter or deliverables during the course of its work as long as such changes are communicated openly to the broader community.

Membership

In order to facilitate the tight working timelines necessary to achieve the target deadline, working group membership will be limited to a small 6-8 person agile team which can collaborate efficiently to produce the deliverables in the desired timelines. Ā With this in mind, we will be soliciting representation from the community as follows:

  • 2-3 members from the existing Governance working team who can provide context and continuity from existing work

  • 2-3 members present at the November 2018 Partner Meeting discussion to represent and synthesize the discussion at the partner meeting.

  • 2-3 at-large members drawn from the broader partner community to represent stakeholders not able to be present at the in-person Partner Meeting

  • One individual to serve as the groupā€™s Secretariat handling logistical and communication details to help sustain the momentum of the group

Members would be expected to attend two monthly 30 minute sessions and dedicate approx. an additional four hours a month, now through March to complete the listed deliverables. Ā Subteams for specific deliverables of the work will also need to convene more frequently during certain phases of the timeline.

Although the group will have limited membership, it will be accountable to ensuring broad community review of each deliverable and input leading to the final proposal.

Timelines

  • Complete a discussion summary document that provides context of the work done to date byĀ Ā 

  • Circulate the summary document to the community onĀ Ā 
  • Develop a first draft of the proposed modelsĀ Ā 

  • Draft an initial governance proposal byĀ Ā 

  • Solicit community input on the governance proposal betweenĀ Ā -Ā Ā 

  • Hold a webinar that we will record to introduce the model some time betweenĀ Ā -Ā Ā 

  • Complete a revised proposal incorporating stakeholder feedback byĀ 

  • Send a revised proposal to the community onĀ Ā 

  • Circulate a final proposal to the community betweenĀ Ā -Ā 

  • Partners to hold a voteĀ Ā -Ā Ā 

  • Adopt a governance model.Ā