2016-09-27 Program Committee

Attendees

• sanderson (Boston Public Library; Host Committee liaison)
• Eben English (Boston Public Library; Host Committee liaison)
• kestlund (Penn State)
• eefahy (Stanford)
• Richard Green (Hull; Steering Group liaison and admin)
• Sheila Rabun (IIIF)
• Jocelyn Triplett (Virginia)
• James Tuttle (Duke)

Documents folder

https://drive.google.com/folderview?id=0BxETo9Nbsh6wMGd5Qk9zaGNXbXM&usp=sharing

 

Agenda

1.  Welcome
   
   
2. Next call:  2017?
   
   
3. Additions/changes to agenda
   
   
4. Updates
   1. Sessionizer 
      1. Status check - at http://connect2016.projecthydra.org/
   2. Rooming
      
      1. Status check:  Poster session now in McKim A&B; Commonwealth and Rabb swapped on Weds pm.
      2. Eben has added a map of the BPL to the wiki.
   3. Booking
      1. 257
   4. Conference survey (to be released Thursday 10/6)
      1. Draft (modified clone of last year's at https://docs.google.com/forms/d/1E3nvIwIvCeWWA5MvoaBRgpHKw3_gmQ5nraCZss3XzZY/edit?usp=sharing)
      2. Link: https://docs.google.com/forms/d/e/1FAIpQLSf9ykpgWqQ6JiQWF5e0rkp9p6OCHzuk0UZ1sSWr2Kredz_PHg/viewform
         
   5. In-conference emails
      1. Drafts (please comment urgently) at https://docs.google.com/document/d/14p4BbCfTRbNqxCgSDf3oWtdR6EGqKop-os3W3wtpEGA/edit?usp=sharing I need to finalize at least the Sunday release in the next 48 hours.
   6. Quick links added to the main wiki front page and to the Connect main page.
      
      
5. Vertical threads: Managers, Devs, Metadata, Sysops, Newbies, All.
   1. Outline timetable grids at https://docs.google.com/spreadsheets/d/1c8rCEKBeLJVa_TjTmlOuO6lRLewolg9TxaQ64vdUgDI/edit#gid=0
      1. Status check 
   2. Workshops
      1. Status check - Roughly 180 signed up (of 254) allowing for duplicates and cancellations. Lists sent out 9/23
      2. https://docs.google.com/spreadsheets/d/1kv9jFlkwoS72P60t8KPs6uCKirOvi57aQs2MM7Ql4Bs/edit#gid=623576665  
         
         
   3. Plenaries
      1. Status check - all seem to be OK except Triple Store IG.  Sheila needs to decide how to split IG/WG time.
      2. In consultation with Sheila need to agree with BPL host what goes into the (short as possible) welcome and what might need to be (an even shorter) preface to the State of the HydraSphere.  (Where does Code of Conduct go and how long?  Karen will be presenting it. There are six slides in the "Hydra Participation Guide.")
   4. Group photo
      1. BPL events staff have organized a photographer for the end of the plenary session (rather than WGBH)
   5. Parallel presentations (and panels)
      1. Status check - OK
      2. Moderators for the Wednesday sessions: We have a full set of moderators.  Richard has sent info to them.
   6. Timetabled breakouts (mainly transferred panels)
      1. Status check - OK
   7. Lightning talks in the parallel tracks 
      
      1. Status check- 24 so far;  rough cut of schedule for consultation at  HC2016 Lightning talks Wednesday 5th October
   8. Posters
      
      1. Status check - ~43 signed up.
   9. Unconference
      1. Status check - 10 proposed so far
   10. WG/IGs
       1. Status check - OK
   11. Mentor programme
       1. Status check
          
          
6. Waffle Board here
   
   
7. Upcoming emails.  
   1. 9/29 - Info about lightning talks
   2. Daily email to list with essential information for the day.  Richard has retrieved Mark's em's from last year and will use them as templates.
       
8. Any other business
   1. WHAT HAVE WE FORGOTTEN???