2016-09-13 Program Committee

Attendees

• sanderson (Boston Public Library; Host Committee liaison)
• Eben English (Boston Public Library; Host Committee liaison)
• kestlund (Penn State)
• eefahy (Stanford)
• Richard Green (Hull; Steering Group liaison and admin)
• Sheila Rabun (Oregon)
• Jocelyn Triplett (old account) (Virginia)
• James Tuttle (Duke)

Documents folder

https://drive.google.com/folderview?id=0BxETo9Nbsh6wMGd5Qk9zaGNXbXM&usp=sharing

Agenda

1.  Welcome
   
   
2. Next call:  20 September 2016 - 08:30 west coast, 11:30 east coast, 16:30 UK
   
   
3. Additions/changes to agenda
   
   
4. Updates
   1. Sessionizer 
      1. Status check - at http://connect2016.projecthydra.org/
         
      2. Richard will contact the five people who have unconference ideas on the Waffle Board and get them to sign up.
   2. Rooming
      Need to keep Gustavino clear in the mornings for breakfast and coffee 
   3. Booking
      1. 237 at 14.00 UK..
      2. Do we know how hotel bookings are progressing?
         Info on the website about hotel options now ours are full
   4. Program. 
      1. ?
          
5. Vertical threads: Managers, Devs, Metadata, Sysops, Newbies, All.
   1. Outline timetable grids now at https://docs.google.com/spreadsheets/d/1c8rCEKBeLJVa_TjTmlOuO6lRLewolg9TxaQ64vdUgDI/edit#gid=0
   2. Workshops
      1. Status check - 142 signed up (of 237)
   3. Plenaries
      1. Status check
      2. Need a moderator  Noted - one of the PC?
   4. Group photo
      1. WGBH will organize a photographer for the end of the plenary session
   5. Parallel presentations (and panels)
      1. Status check
      2. Need to find moderators for the Wednesday sessions  Noted - publish sign-up sheets for Wednesday moderation on 9/16
   6. Timetabled breakouts (mainly transferred panels)
      1. Status check
   7. Lightning talks in the parallel tracks - 14 so far; could do with a few more?  Keep it open until the weekend of the conference?
      
      1. Status check
   8. Posters
      
      1. Status check - 35 signed up - one or two "big names" missing
   9. Unconference
   10. WG/IGs
       
       
6. Waffle Board here
   
   
7. Upcoming emails.  
   1. 8/26 - posters (done)
   2. 9/2 - lightning talks and workshop booking (done)
   3. 9/9 - Unconference  (done but without Sessionizer link)
   4. 9/16 - Sessionizer?  Reminder that IGs need to do a lightning talk on Tuesday; sign up sheets for Wednesday moderators
   5. 9/22 - Send out workshop info to leaders
       
8. Any other business