Samvera Community Wiki
Connect
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Attendees
Tom Cramer (vacation)
Rick Johnson
Linda Newman
Adam Wead
Richard Green
Mark Bussey
Chris Awre (apologies)
Patrick Feeley
Ginnie Dressler
Agenda
Chair: Rick Johnson
Note taker: Richard GreenAdditions/changes to agenda
Minutes of the last meeting July 24th, 2014
Logistics reports
Essential logistics page at Essential logistics facts
Patrick will work up a map of ad hoc spaces that can be used on a "drop-in" basis (Action: Patrick)More rooms in reserve just in case for Wed-Fri (Action: Patrick)
1 or 2 meeting rooms on Monday for invited working groups (eg Fedora committers)
Done: see Essential logistics factsOvernight car parking alternatives being investigated
Program milestones and progress
Have fairly constant agenda and incrementally work against list
Set major target dates in bold and work backwards from there
Review Plan (Note how many are already crossed out!), Anything Missing?
Items in bold and/or italicized make sure review today
Draft Program Outline Created (Target Date: August 7th)
Get High Level Tracks Set
Define Categories of Talks and Activities: WS = workshop, PL = plenary, LT = lightning talk, PR = presentation (say 20 mins), WG = Work group (Friday), PS = Poster, SOC = Social Events
Define various audiences: NPA = New and prospective adopters, MGR = established managers, DEV = established developers, DEVOPS = Developer Operations, OTH = other'
Set high level schedule and match to audience
Transfer all items below to Connect 2 Planning matrix (old)
Define Plenary and Invited Topics
Last look on Brainstorming page at Subject matter brainstorming
Please add any further items to list before next call (Action: all)
Draft email to community asking what we should definitely cover in Connect #2; response deadline before next call
Determine place for community to add topics (create public accessible wiki page)
Integrate community supplied topics into organizer list
Need item about Hydra's technical direction; Robin has firm views, Richard will ask specifically what she would like to include in the discussion
Richard to add high level program planning page to wiki. It can now be found here Connect 2 Planning matrix (old)
Identify primary themes for plenary (derive from Objectives and Targets for Hydra Connect)
Committee will group brainstormed topics into categories for similar topics and tracks
Review Themes listed on: Connect 2 Planning matrix (old)
Aiming for a draft agenda by 7/7 to be sent out a day or two later
Suggestion that the poster/show&tell be preceded by a "minute madness" type event to advertise materials
Try to keep "routine" software updates to be dealt with in the poster session
Identify and reach out to invited speakers
Reach out to Plenary topic speakers (Action: Rick)
Reach to Manager topic speakers (Action: Linda)
Reach out to Dev topic speakers (Action: Adam)
Follow up Mark Bussey about Intro to Rails and Dive into Hydra Timing Content, Prequisites (Action: Adam)
Hydra and Blacklight UX workshop length (Action: TBD)
Confirmation of all invited speakers (Target Date: August 22nd)
Further call to community?
Need to start developing a program page for the wiki ( ) (See planning matrix)
Schedule and create separate tracks
Define Separate Tracks in Connect 2 Planning matrix (old)
Maintain 60/40 split between conference/unconference on Wed and Thurs
Each category of attendee needs to get a coherent program within their track. Linda (managers), Adam (devs), Rick (NPAs) will attempt to map the suggested topics onto the tracks prior to our 7/31 call (Action: Linda, Adam, Rick)
Break NPA and MGR workshops into NPA DEV, NPA MGR, and MGR tracks (Action: Linda)
Provide specifically for devops only during workshops and working groups?
Match audience to track(s) and number of tracks at different times defined
Need to establish criteria for content, program and tracks. Tom has created a page at Objectives and Targets for Hydra Connect . Please comment, add to, etc. (Action: all)
Richard to try and get the nice program master template used in January from Mark (Action: Richard)
Request and Gather feedback on draft program (2-3 weeks, August 7 - 29)
Unconference scheduling execution (during conference)
Need to review prior process
Make any adjustments based on feedback and/or larger number of attendees
Workshops
Need to commission those on our list without presenters (Target Date: Aug. 22nd) see Subject matter brainstorming)
Seed Unconference topics (Target Date: September 15)
Put out call to community (Target Date: TBD)
2nd call closer to event (Target Date: August 30th)
Gather up until 2 weeks before Event (Target Date: September 15)
Finalize Rooms for Program (Target Date: August 15th? 30th?)
Estimate Attendee Count for per track and/or session
Match scheduled sessions (plenary, workshops, LT, etc) to rooms and accommodations
Have variety of rooms available for unconference portion to assign as appropriate
Program Finalized (Target Date: August 15th for workshops, August 29 main program )
Dependency for funding for some? Travel plans?
Emails to go (see Email to attendees ):
August 11th: two weeks only to get discount hotel rates etc (to incorporate daft program)
August 20th: one week only to get discount hotel rate
early September: Email to signed-up attendees - requirements/tracks/workshop attendance/posters etc
Send Survey to community after event on program and overall success of event
AOB
Next meeting Thursday 7 August usual timeslot
Please highlight on the draft agenda items that must be resolved in the call(Action: all)