Connect

Dial: +1 (530) 881-1400
Access Code: 651025#

Attendees

Tom Cramer
Rick Johnson
Linda Newman
Adam Wead
Richard Green
Mark Bussey
~~Chris Awre~~ (Apologies)
Patrick Feeley (second half of call)
~~Ginnie Dressler~~ (Apologies)

Agenda

Chair: Rick Johnson
Note taker: Richard Green
Additions/changes to agenda
Minutes of the last meeting July 10th, 2014
Logistics reports
1. Essential logistics page at Essential logistics facts
  It would be useful to have the option of a little more space Wed-Fri. RG to ask locals to investigate (Action: Richard)
  Useful to make provision for some invited working groups (Fedora committers, eg) on Monday. Patrick to investigate space. (Action: Patrick)
2. Overnight car parking alternatives being investigated
Email to attendees
1. Need to start gathering thoughts for what should go in the next Email to attendees
  1. Logisitics?
    Need to get out up to date info to lists prior to Hotel discount deadline of 28 August
  2. Program related: Invited topics? Unconference Topics?
    Need to put out an email about posters as soon as we firm up the workshops a bit (this so that people won't prepare posters for material being covered in the workshops)
2. When do we send the next reminder to the lists?

Program milestones and progress

Have fairly constant agenda and incrementally work against list
Set major target dates in bold and work backwards from there
Review Plan (Note how many are already crossed out!), Anything Missing?
Items in bold and/or italicized make sure review today

Draft Program Outline Created (Target Date: August 7th)

Get High Level Tracks Set

~~Define Categories of Talks and Activities: WS = workshop, PL = plenary, LT = lightning talk, PR = presentation (say 20 mins), WG = Work group (Friday), PS = Poster, SOC = Social Events~~
~~Define various audiences: NPA = New and prospective adopters, MGR = established managers, DEV = established developers, DEVOPS = Developer Operations, OTH = other'~~

~~Set high level schedule and match to audience~~

Day	Track	Audience
Mon	Specific working groups (eg Fedora committers) SOC: Sign up dinner groups especially to welcome newcomers	N/A SOC
Tues	WS; SOC: Beer Bus, Other	NPA, DEV, MGR? All
Wed	Plenary (PR, LT, PS) SOC: Conference Gathering; Conference dinner	All
Thurs	1/2 day Continue Plenary; 1/2 day Unconference Separate Tracks; End Plenary SOC: Unconference Style	All DEV/MGR/NPA/DEVOPS All
Fri	Workgroups, Current Projects, Specialized Topics	MGR/DEV/DEVOPS

Define Plenary and Invited Topics
- Brainstorming page at Subject matter brainstorming
  Need to identify primary themes for plenary
  Some items on brainstorming list might usefully be combined
  Please add any further items to list before next call (Action: all)
  Rick to draft email to community asking what we should definitely cover in Connect #2; response deadline before next call (Action: Rick, all)
  Probably need item about Hydra's technical direction; Robin has firm views, Richard will ask specifically what she would like to include in the discussion (Action: Richard)
  Richard to add high level program planning page to wiki. It can now be found here Connect 2 Planning matrix (old) (Action: Richard)
- Identify and reach out to invited speakers
- Confirmation of all invited speakers (Target Date: August 22nd)
- Further call to community?
Need to start developing a program page for the wiki ( HC2014 Schedule v1.4.pdf)
Schedule and create separate tracks
- Define Separate Tracks
- Draft Separate Track Schedule Set (length, timing, parallelization)
- Match audience to track(s) and number of tracks at different times defined
- Need to protect against newcomers being disoriented by unconference events. 60/40 (or better) balance agreed between conference/unconference
- Need to establish criteria for content, program and tracks. Tom has created a page at Objectives and Targets for Hydra Connect. Please comment, add to, etc. (Action: all)
- Richard to try and get the nice program master template used in January from Mark (Action: Richard)
Gather feedback on draft program (2-3 weeks?)

Workshops
- Need to commission those on our list without presenters (see Subject matter brainstorming)
Seed Unconference topics (Target Date: September 15)
- Put out call to community (Target Date: TBD)
- 2nd call closer to event (Target Date: August 30th)
- Gather up until 2 weeks before Event (Target Date: September 15)
Finalize Rooms for Program (Target Date: August 15th? 30th?)
- Estimate Attendee Count for per track and/or session
- Match scheduled sessions (plenary, workshops, LT, etc) to rooms and accommodations
- Have variety of rooms available for unconference portion to assign as appropriate
Program Finalized (Target Date: August 15th for workshops, August 29 main program )
- Dependency for funding for some? Travel plans?
Send Survey to community after event on program and overall success of event

AOB
Next meeting Thursday 24 July usual timeslot
Please highlight on the draft agenda items that must be resolved in the call(Action: all)

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