2021-07-06 Meeting notes
https://emory.zoom.us/j/97449753231?pwd=NXZMcWNoMlFISnhuS2dXWjh2Zys5dz09
Meetings are held every other Tuesday at 8:00 AM PT / 11:00 AM ET / 4:00 PM CET.
Participants
@Heather Greer Klein
@Lynette Rayle
@Kevin Kochanski
@Juliet Hardesty
Agenda
Checking in on current initiatives
Anything to add for maintenance and general challenges?
Which of these can just be implemented, and which need review? From whom?
Larger Proposals beginning to take shape
Maintenance recruiting approach for 2022
Maintenance hours “pledge drive” for Jan-Apr, May-Aug, Sept-Dec
Set goals for hours
Options for WGs as well as more flexible options? (i.e. if someone is allowed a day each week and they can work on documentation, updating training, etc)
Training
getting Repo Camp going again
Next steps
Notes
Dev Congress:
A few names have been added here
Will promote a little more this week
Julie expects Hyrax Maintenance WG members should participate even if they’re not on this list
Office Hours:
Tamsin and Julie so far; will likely cancel July 7
Heather will continue to promote
Will reach out to Technology group an try to get a few more sign-ups
Bess Sadler may help out, and has some ideas for training
Challenges Doc:
New suggestions include having training managed by the Community, vs. ad hoc stepping up
Schedule specific blocks for maintenance work
Potentially separating out random tickets like bug fixes from “maintenance”
Julie is working with the WG to identify small “starter” issues to work with people who have limited time; potentially include time estimates on tickets; There are existing labels in github to identify rough estimate of effort (i.e. Effort: Minor, Effort: Moderate, Effort: Significant)
Consensus is that there’s a lot of maintenance work which isn’t difficult, but is time consuming; estimating the tickets first may be helpful
Julie will test current work and see if the estimating winds up being useful or off-the-mark
Julie is currently working on the Tech Lead job description
Important to focus here on organizing and cultivating action in the community vs. being an expert in everything
How to move initiatives forward?
Tech Call - is there space on this agenda to discuss HMWG work?
Board and Partners
Maintenance recruiting could be soon with Partners
Heather thought that with the plan to introduce the idea of getting more individuals committed to Roadmap Group could be a part of this. The plan is to introduce a participation model this month and do a drive to recruit the resources in August.
The shape of the work that comes out of that will depend on the time and the skills of the team that materializes
Pledged time from this could be Maintenance Group, Core Components, Documentation, etc.
Training plans could fold into time pledges; for newer folks starting with community training initiatives could be attractive and could prep the to then commit hours to other work
Partners: Idea of balancing financial contribution with pledged dev hours
That is problematic because the need for dev maintenance and financial solvency are not related - both for Samvera and for the Partners (giving time and giving money are managed by very different entities within an organization)
Would also be difficult to manage and track
Plan is to re-up communication on the expectation that code contribution and dev time is also expected, though known to be variable
Functional Areas - tying specific experts to reviewing work under their area:
What are the best ways to identify these and designate some ownership/experts?
Utilize the activity and attention around the dev congress to begin organizing this
An idea to bring to SC '21
We could tie some office hours to specific functional areas
Core Maintenance Group already set up a model for identifying owners of different areas
We need to keep this simple, if we make ownership of a functional area too heavy on responsibility it will be too much of a burden to get a commitment
Check-in on this group:
Been a good place to have these conversations
Underlying issue continues to be that individuals aren’t sure what their organization is willing to commit
Action items
Observe and report on what comes of the dev congress