July 7, 2021

Connection Info: https://emory.zoom.us/j/94981415282?pwd=U2xsNStsRE9pZmJ3M0RVM0owWnZrZz09

Topic: Samvera Connect 2021 - Program Committee
Time: 12pm Eastern 

Slack #connect2021pc

Email list: connect2021pc@samvera.org


  • @Heather Greer Klein

  • @Jeremy Friesen

  • @Rick Johnson

  • @Karen Cariani

  • @Robin Lindley Ruggaber

  • @Kevin Kochanski


Agenda Items

  • Additions/changes to agenda

  • Actions for last call:

    1. Reach out to Indiana re: zoom and dates. – still to do

    2. Create conference landing page on Samvera webpage and wiki space https://samvera.atlassian.net/wiki/spaces/samvera/pages/1682341933

    3. Kevin will ask Notch8 if they’re interested in providing a conference logo

    4. Save the date – held it until we nail down dates – thurs/fri are workshops, mon-fri are sessions

  • Nail down CfP Workshop Date – Aug 13th plus extension

  • Send a message that is CFP for all, with emphasis on workshops

  • Nail down CfP Presentation Date – Aug 31st with extension

  • Lightning talks and posters – sept 30th

  • Review thoughts on finding a Keynote

    • Will say at Partner meeting that we’re looking for a keynote from someone outside the community who can talk about their research, ask for recommendations from Partners. Will add to Partner agenda.

  • Review logo plan

    1. Code4Lib process: https://wiki.code4lib.org/index.php?title=2021_T-shirt_Design_Entry_Form&mobileaction=toggle_view_desktop

  • Timeline for important tasks:

    1. Save-the-date -

    2. Conference logo/sticker design

      1. Call for community to contribute a logo?

      2. Put out a call for designs by the end of the month sent to the committee, based on redbubble guidelines (look at custom ink as well)

    3. Secure keynote speaker

    4. CfP

    5. CfP extension

    6. Registration open

      1. Prep program ahead of registration and include workshops for registration?

    7. Review/finalize proposals, workshops, poster sessions

    8. Social events

    9. Program release

  • Facilitator/Chair?

  • Possible regular meeting time/date? – action – make a doodle poll for biweekly tuesdays thursdays time 2nd and forth weeks

  • Ask the Board for the funds for the more expensive Sched.

  • Top of next agenda: the community building activities