June 29, 2021
Connection Info: https://emory.zoom.us/j/94981415282?pwd=U2xsNStsRE9pZmJ3M0RVM0owWnZrZz09
Topic: Samvera Connect 2021 - Program Committee
Time: 1pm Eastern
Slack #connect2021pc
Email list: connect2021pc@samvera.org
Attendees
@Heather Greer Klein
@Jeremy Friesen
@Rick Johnson
@Karen Cariani
@Robin Lindley Ruggaber
@Kevin Kochanski
Agenda Items
Welcome
Additions/changes to agenda
Review resources:
notes from +/Δ from final meeting and conference survey: Survey and notes from 2020 Connect Online for review
Workshops
Need to cap attendance
How to balance capping while also making sure the class is full. (e.g., 30 RSVP, others get shut out, but only 15 show up)
Tools to help workshops be more interactive
Message to presenters: use tools to promote engagement, turn cameras on, plan for an variable final attendance
Message to attendees: RSVP responsibly
Keynote speaker
Look for someone who uses research and tells a story potentially
Registration
Was confusing
Schedule
Seems like we’re on the same page about 1 track as its logistically easier to plan and also prevents people from having to make tough decisions
Connect Online event guide https://docs.google.com/document/d/1P_XlNoEwE4ZcD9V9w-JdDVNbvHu43Kc2lTVZ2NI-880/edit?usp=sharing
Sched virtual event guide: https://sched.com/wp-content/uploads/2020/12/VIrtual-Events-Checklist.pdf
Dates: October 18-21 were in-person dates; add the Thursday workshops-Friday plenary the week before as last year?
Oct 14-15 and 18-21
10/14 - workshops
10/15 - plenary
10/18-10/21 – sessions
Daily time slot - 11:00 - 2:30 Eastern
Timeline for important tasks:
Conference website and wiki pages - by 7/8/21
Will make a page on Samvera.org as the landing spot that links out to wiki as necessary
Not worry with wordpress, but wiki is potentially too confusing to use for a landing page
Save-the-date - ASAP (nowish) - by 7/8/21
Conference logo/sticker design
Call for community to contribute a logo?
Secure keynote speaker
CfP
CfP extension
Registration open
Prep program ahead of registration and include workshops for registration?
Review/finalize proposals, workshops, poster sessions
Social events
Program release
Software
Upgrade to our Sched level could prevent some of the registration and workshop issues from last year for +$300
Zoom - who can host a webinar?
Last year it was Indiana, with Jon Cameron’s help
This required some reserving since IU had a limited number of accounts
Emory also has this capability
Poster Sessions
We did it with sessions individually scheduled
Felt like this was a success, so maybe repeat what we did in 2020
Facilitator/Chair?
Possible regular meeting time/date?
Action Items:
Reach out to Indiana re: zoom and dates
Create conference landing page on samvera.org
Kevin will ask Notch8 if they’re interested in providing a conference logo
Schedule next meeting:
Thurs 7/8 12:00 Eastern
Next call:
Nail down CfP Workshop Date
Nail down CfP Presentation Date
Review thoughts on finding a Keynote
Review logo plan