Any items critical to address in the next 2 weeks (we can list here and then add as actions items below)
Scholarship Committee/related issues?
who initiates this? what is the program committee's relationship and role? Richard Greene advises that we put out a call for volunteers to form a committee. Get the message out this week. Look up the text used last year.
Utah is planning on offering scholarships, extent will depend on hotel registrations and overall attendance.
Scheduling/future meetings (just for reference)
Committee members known time-off or missing for future meetings (can write in following meeting)
Andrew: June 25-29; August 6-8; 22-27 (meeting conflict 8/7–see below, 6c)
Margaret: July 13-23 , possibly missing 7/17 meeting
Emily: July 30-August 3 (no meeting conflicts)
Richard: September 4th & 18th
Hannah: July 23-August 7 (will miss 8/7 meeting)
John: August 13-16 (Will miss 14th)
Other scheduling items?
"Samvera as an API" and "Keeping your Samvera application up to date" are both taught by Rob Kaufman, and both are currently listed in the afternoon (alerted by email from Chris Colvard this morning)
Any issues with moving one to morning?
Andrew will move one to the morning
Hands-on with the Bridge2Hyku Toolkit–labelled with "Problem!"
This proposal came in via the presentation proposal; but they've been contacted and issue resolved
Richard explained tags; Yes, Andrew will
first mass-email all the workshop presenters, ask them to
Review their workshop information on the wiki
Supply a description if missing
Confirm am/pm times (hold off for now; reiterate these times not final)
ask again about specific needs for dev env (Brian will send along 2-3 clarifying questions)
Can we confirm am/pm times and room assignments for workshops?–No, not on the wiki yet
Rooms have been assigned for all but 2 workshops (on the spreadsheet)
Brian indicates some rooms are limited to 21; he and Richard think we should hold off on assigning rooms (making them public) til we know which ones are smaller
We can assign them on the spreadsheet
5 people registered
Chris raised question about the large number (15) workshops (vs. 10 last year) and hopes none have zero sign-ups
Agreed we do not need to raise this issue yet with proposers
IMMEDIATE ACTION STEPS: ACTION: Brian McBride will email to workshop registrants (not registered via Eventbrite) ACTION: arouner will do final communications with workshop presenters (points, see above)
LONGER-TERM ACTION STEPS: ACTION: arrange for daily email for all the info for the day ACTION: arrange for video release items (posters informing people, copy to room captains, finalize release forms)