Additional meeting dates have been added (all meetings listed):
2018-04-03 Program Committee 2018-05-01 Program Committee 2018-06-13 Program Committee 2018-07-03 Program Committee 2018-07-17 Program Committee 2018-08-07 Program Committee 2018-08-21 Program Committee 2018-09-04 Program Committee 2018-09-18 Program Committee
Committee members known time-off or missing for future meetings (can write in following meeting)
Andrew: June 25-29; August 6-8, 22-27 (no meeting conflicts)
Margaret: July 13 - 23 , possibly missing 7/17 meeting
issues with workshops unavailable at registration launch?
There will be 1-2 more workshops (Tom Johnson and DCE will lead). There needs to be a note on the conference site noting that the workshop schedule is not final and that some workshops might be moved from afternoon to morning or vice versa. Logistics will be solidified soon
There will be 2 rooms in which University of Utah has video capture recording in place. Suggestion that we might want to offer the use of personal recording equipment (phones) for other sessions. ACTION: Chris will read a paper that came out about this and summarize at our next meeting on 7/3/2018
Brian has suggested using Google forms to capture additional information:
Title and description of session
Offering to lead session OR suggesting a session?
If leading the session, indicate if you are willing to be live streamed or recorded
If suggesting a session, give suggestion for leader and contact info
Program committee will then ask nominated leader if they can do the session and find out if they are willing to be recorded.
email announcing that registration for Connect 2018 is open
sent by program or host committee?
We decided the host committee would send that out
additional communications upcoming?
Review tools and processes for planning–who is familiar with and/or has admin access to these?
Waffle board for organization and tracking of sessions and speakers
Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
Aaron Collier will check with Justin Coyne and Erin Fahy about sessionizer use and scripts–any information on this?
Next steps? ACTION: Brian McBride will send out the next registration communication NEXT Monday 6/18. ACTION: arouner will send out proposal information soon after ACTION: Chris Diaz will read a paper that came out about this and summarize at our next meeting on 7/3/2018 ACTION: Margaret Mellinger will draft a google form for program proposals ACTION: Aaron Collier wil check in about Sessionizer.