2017-11-01 Program Committee

Connection Info:

• Join from PC, Mac, Linux, iOS or Android: https://psu.zoom.us/j/435451607
• Or iPhone one-tap (US Toll): +16465588656,435451607# or +14086380968,435451607#
• Or Telephone:
  • Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
  • Meeting ID: 435 451 607
  • International numbers available: https://psu.zoom.us/zoomconference?m=c9SVi_qwFGIowCuELLxcxekYg0oefEud

Attendees

• kestlund (Penn State; Steering Group liaison and admin)
• Aaron Collier (Stanford)
• scossu (Art Institute of Chicago)
• justin (Stanford)
• Chris Diaz (Northwestern; host liaison)
• Hannah Frost (Stanford)
• Nabeela Jaffer (U Michigan)
• Brian McBride (Utah) 
• John H. Robinson, IV (UCSD) 
• David Wilcox (DuraSpace) 

Absent

• arouner (WUSTL)

Agenda and Notes

1. Note taker and facilitator 

2. Additions/changes to agenda?

3. Updates / Questions from Local Host Committee - Chris Diaz
   
   1. Registration update: 175+
   2. Workshop update: 77
   3. Hotel update: minimum met
   4. Poster update: About 22 emailed me, more incoming.
   5. Theme and Newcomer dinners: google doc
   6. Volunteers: Volunteers for Samvera Connect 2017
      1. Wed. looks good. 
   7. Conference Website Idea: https://nulib.github.io/samvera-connect2017/
   8. Reception timing update
      1. Using additional room
   9. Wifi and other last minutes
      1. Projectors are VGA . – adapter
   10. Microphones
       1. Add reminder
       2. Add to participation guide
4. Lightning talks onsite signup and messaging
   1. Google doc for pre-sign up
   2. Add to messaging emails
   3. Print out or write up of talks for in room - Chris
   4. Note on google doc and lock document - Justin
5. Mentor
   1. 3 more have signed-up
   2. Subcommittee needs to assign
6. Unconference session suggestions checkin
   1. Some are coming in (8 suggested)
   2. Partner meeting conflict may be problem
   3. Sessionizer
      1. Sign-up reminder and voting reminder during the plenary logistics
      2. Close at noon on Wed
7. Final communications
   1. Next week email
      1. Need to test Google Drive folder for presentation
      2. Add slack channel
   2. Daily communication plan
      1. See emails from last year in Communication folder
      2. Will coordinate how to do this / who over slack and with local committee
         1. Local committee needs to send?; has emails for attendees
            1. Chris Diaz will take responsibility
      3. Slack channel #connect
   3. Session group Google Notes?
      1. yes and for all sessions
      2. "Session notes"
      3. One for all
8. Assessment Survey
   1. Take a look and see if we want to add anything or take away for this year
      1. Add about question about notes - Hannah will phrase
   2. Finalize to be ready to send out
9. Feedback / suggestions from this group
   1. Start thinking about what we can do better for next year as a program committee
10. Action Items
    1. Microphone message to participation guide - Hannah
    2. Print out or write up of talks for in room - Chris
    3. Note on google doc and lock document - Justin
    4. Add slack note to Next week email - Karen
    5. Send out next week email - Chris
    6. Daily communication text adds: slack, notes - Karen
    7. Send out daily communications - Chris
    8. Create notes documents - Chris and Karen
    9. Create notes question for assessment - Hannah
    10. Add your feedback - ALL
        
        
        
        

Resources

1. Final to-do's
2.  https://waffle.io/samvera-labs/samvera-connect
3. Schedule room view: https://docs.google.com/spreadsheets/d/1-KkzIPmX6ieY5tW5oXpJ4LX0SKwqoj_tMzCcN8bS7IQ/edit#gid=481725725
4. 2016 schedule