2024-07-15 Midwest Program Committee Meeting notes
Date
Jul 15, 2024
Participants
@Jon Dunn
@Chris Colvard
@Amanda Hurford
@Heather Greer Klein
https://drive.google.com/drive/folders/1tcvBylJ91yqCMUe-aG6-5bonCNzjKD3H?usp=sharing - Regional meeting folder
Goals
Establish general parameters for program and call for proposals
Discussion topics
Introductions
Notetaker: @Heather Greer Klein
Review event details - see Samvera Midwest Regional Meeting 2024
Rooms: (see Conference and Meeting Room Descriptions | University Library for photos and more details)
UL 0110 (capacity 50)
UL 1116 (capacity 30)
UL 1126 (capacity 40)
Program structure
See survey results
Half first day, Full Day second
Organizing Committee ideas:
First day, broad demo/ share-fair and an un-conference activity.
first day
structured (what components?) - sharefair with emphasis on challenges
What does your repository look like, what are your goals, what are your challenges, what would you like to do next. Across all products.
Other session components - Product updates (Avalon, Hyku, Hyrax), community update that is shaped by the audience (Samvera Shared Spaces: Understand the Samvera communities and ways of collaborating), unconference planning. Could provide sticky notes and collect ideas from participants, and could organize those into themes and share in unconference planning the next morning
second day - less structured, can focus on what we learn in sharefair
dev break outs
community road mapping
user-feedback sessions
plenary/ report out
Provide feedback to the board / Some loose way/ learn more about the Samvera Community/ How can I contribute
Will need a call for blocking full schedule, but this is a good framework
Call for proposals - rather do a sheet for sharefair signup, to prevent duplication. Communicates that it is low stakes/informal. Really encourage sharing. 5-10 min time limit. Suggested questions - What does your repository look like, what are your goals, what are your challenges, what would you like to do next.
Close share fair in mid August, can leave registration longer
Communication channels - set up Slack channel or use existing #mw24-planning?
Will use the single channel
Any other business
Dev congress - where in the schedule would depend on the number of interested developers. Would that be part of day 1/morning of day 1? Could be optional developer time. We have the rooms all day both days. What do we call it? Developer meetup, open developer meeting time.
Open work room, for developers or others, could be really helpful for both days if we have a 4th room.
Next steps
Future meeting schedule
async review of the registration and sharefair sign up, with goal to send out on week of the 22nd, share fair due aug 23rd
will meet next for week of August 26th