2024-04-05 Midwest Planning Meeting

Owned by
Jon Dunn
, created
Last updated: Jun 14, 2024
1 min read

 Date

Apr 5, 2024

 Participants

  • @Jon Dunn

  • @Kirsten Leonard

  • @Jill Morris

  • @John Weise

  • @Carolyn Caizzi

 Goals

  • Discuss hosting a Samvera regional meeting in the Midwest to replace the national Samvera Connect conference this year. Determine location, timing, themes, and audience.

Notes (AI created)

Key Takeaways:

  • The meeting will likely be held in Indianapolis on September 25-26.

  • Accessibility will be a major theme, focused on user experience/management rather than just software development.

  • Attendance goal is around 50 people.

  • 50, 40, 30 person room and maybe auditorium at IU Indianapolis hosting.

  • IU Bloomington contributing catering up to $3000. PALNI will contribute additional catering needed. PALCI might be able to as way to keep from charging conference costs.

Topics:

Regional Meeting Purpose

  • Opportunity to engage a broader audience than the national Connect conference

  • Can incorporate developer-focused sessions but also focus on users and adoption

  • Important to make it useful for attendees and structure it so they don't feel overwhelmed

Location & Timing

  • Late September/October best time period to avoid conflicts

  • Midwest location makes sense regionally; Indiana is central though some have concerns

  • Indianapolis recommended as convenient with more amenities than other Indiana options

  • Dates flexible depending on venue availability

Themes & Audience

  • Accessibility a key focus - both software and content management

  • Developer-focused sessions could be included as a track

  • Outreach to potential new adopters is another opportunity

Logistics

  • 1.5-2 days recommended for those traveling

  • 50 attendees max so smaller spaces needed, not a large plenary room

  • Budget ~$10K for catering, AV, etc. but facility may be free

Next Steps:

  • Confirm Indianapolis venue and dates

  • Refine program based on themes and audience

  • Promote meeting to potential attendees