2024-08-26 Midwest Program Committee Meeting notes

 Date

Aug 26, 2024

 Participants

  • @Jon Dunn

  • @Chris Colvard

  • @Amanda Hurford

  • @Heather Greer Klein

 Goals

  •  

 Discussion topics

  1. Notetaker: @Heather Greer Klein

  2. Registration status (see spreadsheet: https://docs.google.com/spreadsheets/d/1gqe4Y7qv4HaOhv7CdBBZ0i_FDrtWaQipclMhCFZPBOs/edit?usp=sharing )

    1. 32 registrants: 17 IU, 7 PALNI, 8 other

    2. 10 planning to attend Wednesday morning developer meetup: 8 IU, 2 other

    3. Topics of interest listed on second spreadsheet tab

    4. Form is not taken down - are we expecting others to register?

    5. 10 for dev meetup, 8 from IU - Chris is heading this up

  3. Updates on rooms, catering, logistics

    1. Rooms - more info at Conference and Meeting Room Descriptions | University Library

      1. Wednesday, September 25: UL1126 (cap. 40, all day), UL2115E (cap. 18, afternoon)

      2. Thursday, September 26: UL1126 (40) (could do two small groups at once here), UL2115E (18), UL2115G (16)

  4. Review and decide on Share Fair proposals

    1. Will extend deadline to 9/6 and send to registrants

  5. Hyrax, Hyku, Avalon update presenters - Emily for Avalon, Kirsten working for Hyku (potential remote presenter); Heather will work with Daniel and Rebekah on a presentation for Hyrax

  6. Wednesday afternoon schedule: in tab with registration

  7. Thursday unconference schedule/process - will build some of it ahead of time based on topic interest, and leave some space for topics that emerge on day 1 - can do this physically with paper right on the wall

  8. Next steps

  9. Future meeting?

 Action items

Extend Share Fair Deadline and email registrants about sharing; @Amanda Hurford will draft a message with a deadline of September 6th, and the topics survey
@Amanda Hurford will check with Kirsten about a Hyku overview presenter
@Heather Greer Klein will create a first draft of an interest and facilitator volunteer poll
@Chris Colvard will plan the morning dev con meetup
@Heather Greer Klein will work on a Hyrax presentation with Daniel and Rebekah

 Decisions