2021-10-07 Samvera Community Safety Working Group

Samvera Helpers Meet-up

Thursday, October 7, 2021

11:30 am | Eastern Daylight Time (New York, GMT-05:00) | 1 hr

Join Zoom Meeting

https://stanford.zoom.us/j/393158590?pwd=NTBFc3cwbDc3K1NKWGRxN1Ryb2p0QT09

Join by phone

Or iPhone one-tap (US Toll): +18333021536,,393158590# or +16507249799,,393158590#

Or Telephone:
Dial: +1 650 724 9799 (US, Canada, Caribbean Toll) or +1 833 302 1536 (US, Canada, Caribbean Toll Free)

Meeting ID: 393 158 590
Password: 568290

Participants

@Hannah Frost
@Heather Greer Klein
@bess
@Michael Klein
@Jon Cameron
@Brian McBride
@Jessica Hilt
@Kevin Kochanski

Action items from August and September

Draft blog post to be sent in November after all work is wrapped up, including community guidelines (@Hannah Frost )

Look for other places to publish - Educause, Code4Lib,

Create a page for “how to report an violation and what to expect” : https://samvera.atlassian.net/wiki/spaces/samvera/pages/1814233093

Provide a workflow diagram to go with this page (@Nabeela Jaffer )

Response Team Prep

Start to work on the https://docs.google.com/spreadsheets/d/1UJFymfyOMgnaaPTYMP18sKQuQlZbaYr7STF8uyd_154/edit#gid=0 - do with the new Helpers

Annalee to send us questions to start the community guidelines

Michael to put together a draft of some accessibility recommendations for the community (rather than the software).

Today’s Agenda Outline and Notes

Review Action Items from last meeting (@Hannah Frost )
Discuss community guidelines questions - deferred.
Finalize the new Helpers and Response Team

	Volunteer	Helper	Responder	Needs Response Training

	Volunteer	Helper	Responder	Needs Response Training
1	Carolyn Caizzi	X
2	Esmé Cowles		X	X
3	Hannah Frost	X	X
4	Jessica Hilt	X
5	Brian McBride	X
6	Rosalyn Metz	X	X
7	Alicia Morris	X	X
8	Bess Sadler	X	X
9	Simeon Warner	X	X

prep for Connect
- day 1: 20 minute presentation
- subsequent days: video CoC replay or live script? - Read from a script

Action Items

Update Jessica’s slides re: Code of Conduct @Hannah Frost

Prepare a script of the CoC for each morning’s host to read @Hannah Frost

Remind newcomers to sign up for Slack and that they should use their institutional account (even if temporarily) to streamline vetting/review of newcomers @Heather Greer Klein

Michael will help Heather set up Slackbot for CoC shortcut @Michael Klein@Heather Greer Klein

Tell Esmé about Response Team, option for training in the future @Heather Greer Klein

Convene kick off meeting with new Helpers and Responders in November @Hannah Frost

Follow up with @Nabeela Jaffer about visual diagram of response process @Hannah Frost