What duties are separate from CoC issues and should there be some separate role?
Event helpers vs Samvera community helpers? Or should it be a different name? (not the name… bikeshed)
Where should we store our files (incident report templates, training resources, etc.)
What is the role of the Community Manager with respect to the Helpers?
Present at Samvera Virtual Connect?
Submissions due March 22
Esmé had offered to help
Code of Conduct Review:
Initial meeting w/ Annalee going over how we have operated to this point, which highlighted a need for more formality
We need a process to vet CoC group; is this the same as the helpers?
Need a process for reporting performance issues, which is subject to a lot of variety in requirements state by state
Reviewing CoC outline, w/ Vetting Helpers as the first example draft
Need to update draft w/ comments by Wed 3/3
Helpers are welcome to review the Vetting Helpers draft and provide feedback (to Simeon et al)
Meeting as needed, no current set schedule
Opportunities for Helpers:
What are helpers' responsibilities?
Especially in-person, helpers often serve as ambassadors, orienting new folks to the conference (though there are mentors to do this to specific individuals)
What is the difference between a vetted level of CoC helper vs. community ambassador (e.g., at a conference)?
Helpers: we’re defining this as a CoC-related role; while people can also be ambassadors, it’s explicitly a different role
Mandatory Reporter laws are different per state; some may have to drop out depending on their job description, vs. others may have to clear with their employer that they’re wearing a different hat while in the Samvera space
“Helpers” vs. “CoC Incident Response Team” - in this terminology, “helper” is more of the ambassador role
We need CoC/incident response name vs. Community Helper name:
“Responders” vs. “Helpers”
What is the process for off-boarding CoC helpers?
This can be a high-stress position, should there be a prescribed rotation schedule independent of people needing to leave for other reasons?
This may be a future goal to define, this is not as stressful or demanding in the moment as it could be in the future
Is there a way to tie this rotation to how active you’ve had to be (ie, how may incidents they’ve had to be part of)
Do we need to track incidents regarding the same individual and have a process for rotating Responders in regard to that individual?
This last item highlights a need for the CoC process to define issues around repeat “offenders” and dismissal from Samvera Community and how this may pertain to the individual’s job
Delicate issues that Annalee and CoC group needs to consider:
Documenting multiple violations
Handling issues when it may affect an offender’s performance
Diversifying Responders when regarding multiple incidents with the same individual
Identifying conflict of interest (ie, a responder as offender; a manager as offender)
Storing and Documenting
Slack is now a permanent mode
Record retention - do we want to responsible for having retained certain documents or communications?
Where to store files for templates, training resources, documenting incidents
We have a Google Drive, so let’s use this space
Have not discussed this in particular with Annalee yet
Slack has many admins, which compromises confidentiality. Should Community Manager own this?
Makes sense, but we need to make sure theres No Single Owner of anything
Who can work on a 20-min presentation proposal with Hannah (Jessica)
We’ll charter this as a WG
CoC committee to consult Annalee on “Responder” role naming (@Heather Greer Klein or @Simeon Warner )
@Hannah Frost and @Jessica Hilt to work on a VC21 presentation proposal and share here for feedback
@Heather Greer Klein will let Annalee know we’re looking at a separate group what will review drafts etc (Helper committee vs. CoC committee)
Charter this WG and formalize it before the next meeting (@Jessica Hilt )
Helpers and “ambassadors” are a different role and we need to make that distinction. We will keep “helpers” as event ambassadors and form a new identity around CoC helpers (“Responders,” for example).
Hannah and Jessica will work on CoC presentation proposal
Formalizing what THIS GROUP is:
We’re a Working Group to define Helper roles, etc.